Birth Certificate Clerk PT - Methodist

Carle Health•Peoria, IL

3d•$17 - $27

About The Position

The Birth Certificate Clerk records births and fetal deaths and completes required paperwork in accordance with Illinois regulations. The role collects and analyzes obstetrical data for hospital and state reporting, supports parents through the birth-certificate process, and assists with related departmental and unit-secretary duties. The clerk also serves as a resource for Vital Statistics and Social Security Card matters and liaises with the Good Beginnings program.

Responsibilities

Complete birth or fetal death certificates accurately and promptly for all newborns.
Interview parents professionally and considerately, ask permission before interviewing, and collect and return information and documents promptly.
Type birth certificates with attention to detail and correct formatting.
Inform parents with special needs about available programs and complete required paperwork professionally.
Consult with prospective adoptive or surrogate parents when appropriate.
Follow federal and state regulations for obtaining and witnessing signatures.
Provide information about procedures for obtaining certified birth certificate copies.
Respond appropriately and promptly to patient questions, seeking information when needed.
Assist with public aid enrollment for the baby.
Liaise with the Good Beginnings program.
Serve as a resource for Vital Statistics and Social Security Card issues.
Offer to apply for the newborn’s Social Security number and card during the parent interview.
Submit records to the State in a timely manner.
Assist with departmental secretarial duties and perform the unit secretary role when requested.
Answer the telephone while available at the nurses’ station.
Collect obstetrical data consistently and accurately for statistical analysis.
Collect and report statistical data promptly for review by the Nurse Manager or Director.
Locate required information, report data accurately, and follow up on missing information.
Gather physician statistics as requested.
Assist with collecting data and completing statistical surveys, and submit them promptly.