Billing Specialist

IMEG • Rock Island, IL

8d • $27 - $30 • Hybrid

About The Position

Billing Specialist | Rock Island, IL
100% Employee-Owned · Big-firm resources, local-team relationships, ONE IMEG culture
IMEG is hiring a Billing Specialist to join our Finance & Accounting Team. In this role, you will serve as the primary liaison between assigned teams and the Accounting Department, while building working relationships with Client Execs and other key team members. This position has primary responsibility for team billing and accounts receivable monitoring, along with project setup, client communication, timesheet and expense review, and sub consultant invoice processing. You will help keep commercial and financial workflows accurate, timely, and well coordinated across the teams you support.
At a Glance
Discipline: Finance & Accounting
Ownership: 100% employee-owned (ESOP)
Travel: Up to 10%
Work Schedule: Full-time hybrid
Sponsorship: Not available

Requirements

• 2-year post-high school education
• Strong interpersonal skills
• Strong bookkeeping background
• Has customer service abilities and attitude
• General understanding of electronic billing
• Ability to read contracts and follow contract requirements regarding commercial terms
• Strong attention to detail and organizational skills
• Able to adapt to a fast-paced environment
• Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, and Outlook
• Ability to travel up to 10% with occasional overnight stays

Nice To Haves

• Experience in the engineering and/or the construction industry is preferred
• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required

Responsibilities

• Assist with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate
• Review new project contracts for unusual terms or structures that may affect billings
• Request billing information from team members and review it for accuracy and completeness
• Prepare monthly client billings for team projects, reviewing for accuracy and completeness
• Monitor team accounts receivable and follow up with team members and/or clients on unpaid amounts
• Manage communication and correspondence with clients regarding commercial matters
• Develop professional working relationships with Client Execs and other assigned team members
• Review and approve timesheets and expense reports for team members
• Enter sub consultant invoices, track payment terms, and approve invoices for payment when due
• Meet with assigned teams at their primary office location at least two times a year
• Maintain confidentiality of all corporate, personnel and project/client related material

Benefits

• Employee ownership (ESOP), fully vested at all times, with a 3% to 6% company contribution, plus year-end profit sharing
• Work that scales: support employees across 100+ offices nationwide
• Dress for Your Day flexibility (wear what fits your day)
• Generous time off, including 6 paid holidays and 3 additional floating holidays
• Medical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscription
• MEG, our in-house AI platform, helps employees find information and build agents that streamline project workflows and calculations
• Comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement
• Health, dental, vision, and life insurance on their first day of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree