Billing Specialist

STV•Dallas, TX

1d•Hybrid

About The Position

STV is seeking a Billing Specialist to join its Project Accounting group. This is a hybrid position requiring three days per week in the office, and it may be based in Douglassville, Pennsylvania; Newark or Lawrenceville, New Jersey; or Dallas or Frisco, Texas. Under minimal supervision, the Billing Specialist manages portfolio-based billing for assigned projects and works with project analysts and other project accounting staff to ensure accurate and timely invoicing. The position is not eligible for sponsorship.

Requirements

High school diploma or GED required.
At least five years of related experience.
Strong planning, organizational, and communication skills.
Strong proficiency in Microsoft Excel.

Nice To Haves

Bachelor’s degree in accounting, finance, or business management/administration, or demonstrated equivalent years of experience.
Experience in the architecture, engineering, and construction (A/E/C) industry.

Responsibilities

Draft accurate project invoices in compliance with contract billing terms for an assigned portfolio of projects.
Audit billing information on the EO and in the ERP system during project setup.
Review contracts, modifications, supplements, amendments, and task orders, including compensation terms, contract terms, invoice formats and frequency, supporting-document requirements, and approved billing amounts.
Create invoicing templates that meet contract requirements, with support from the Billing Supervisor.
Route invoices to the Project Analyst and Project Manager for approval before finalizing them.
Maintain document control of working invoice files, final invoices, and approvals.
Request invoice reinstatements when needed, ensure reinstated invoices are rerun, and confirm there are no unallocated credits at month end.
Review work in progress (WIP) for alignment with revenue and report when further analysis is needed.
Develop solutions to billing issues and work with systems design to implement new features.
Submit invoices to clients or client portals when requested.
Support invoicing of retention balances at the direction of the Project Analyst or Project Manager.
Support reconciliation of annual or end-of-project overhead audits as required.
Advise corporate accounting (Accounts Receivable) on applying cash receipts to the appropriate project and invoice.

Benefits

Health insurance, including an option with a Health Savings Account
Dental insurance
Vision insurance
Flexible Spending Accounts for healthcare, dependent care, and transit and parking where applicable
Disability insurance
Life insurance and Accidental Death & Dismemberment coverage
401(k) plan
Retirement counseling
Employee Assistance Program
Paid Time Off
Paid holidays
Back-up dependent care
Parental leave
Continuing Education Program
Professional licensure and society memberships