Billing Specialist - Mid

Ellenoff Grossman and Schole LLP•New York, NY

23h•$85,000 - $100,000•Hybrid

About The Position

The Billing Specialist supports the firm’s monthly billing cycle and plays a key role in ensuring accurate, timely, and compliant invoicing for a busy legal practice. This position is ideal for someone with 4 to 8 + years of law ‑ firm billing experience who is comfortable working directly with partners, clients, and the finance team. The role requires strong attention to detail, excellent communication skills, and a solid understanding of legal billing systems and client guidelines.

Requirements

Highly proficient with Coyote (now Finance Core) platform in a law firm.
4+ years of experience working as a Biller in a dynamic paced law firm.
Highly proficient with Microsoft Office applications, especially Excel, Word, Adobe and PowerPoint
Able to quickly learn new technology and software applications.
Experience in billing time.
Excellent interpersonal, oral and written communication skills; able to professionally work with High-level partners with clarity, conciseness and effectiveness.
Superior attention to detail, as well as organizational and multi-tasking skills.
Must be able to handle highly sensitive information and maintain confidentiality at all times.
Self-motivated, resourceful, adaptable, and capable of working independently as well as in a team.
Ability to effectively and accurately manage multiple projects, establish and maintain effective working relationships and independently prioritize workload, and meet deadlines.

Responsibilities

Prepare, review, and edit prebills for attorney approval, ensuring accuracy and compliance with client billing requirements.
Finalize invoices and submit them via email or through e ‑ billing platform Coyote/Finance Core.
Manage billing cycles and coordinate with attorneys and the Controller to ensure deadlines are met.
Upload invoices to client e ‑ billing portals and resolve rejections, reductions, or compliance issues.
Maintain client ‑ specific billing instructions, rate tables, matter budgets, and documentation for audits.
Monitor unbilled time, aged receivables, and outstanding invoices for assigned partners or practice groups.
Assist with follow ‑ ups on overdue payments and coordinate with attorneys and clients to resolve billing inquiries.
Generate billing reports, accruals, and financial summaries as needed.
Maintain accurate billing records and support year ‑ end reporting, audits, and system upgrades.
Assist with special projects within the Accounting Department.
Strong experience working with Coyote (now Finance Core) a must, along with strong Excel skills for tracking and reconciliation.