Billing Specialist

Vedder•Berwyn, IL

7d•Hybrid

About The Position

Vedder's Chicago office is looking for two Billing Specialists. The Billing Specialist supports a portfolio of shareholders through their monthly billing cycles. In addition to ensuring client invoices are issued accurately and timely, this position works closely with shareholders, department managers, accounting team and clients to deliver superior service, updating rates, split billing credit allocation, WIP follow up, solve problems, provide critical information and drive process improvement.

Requirements

Minimum 3 years billing experience in a law firm environment required
Proficiency in billing software (e.g., Elite, 3E) and Microsoft Office
Position also requires the ability to work under pressure to meet strict deadlines.
Good analytical and problem solving skills, and understanding of accounting best practices
Knowledge of E-Billing Hub and different E-Billing Platforms
Proficient with MS Word and Excel

Nice To Haves

Bachelor’s degree preferred
Elite/3E accounting software experience preferred

Responsibilities

Review and bill attorney hours and disbursements to clients
Review and edit proformas in response to attorney and secretary requests
Apply retainer/unallocated funds as directed by attorney; enter BOA charges and apply BOA
Process write-offs following Firm policy
Ability to execute complex bills in a timely manner
Ability to understand and update Rates and Split billing credit allocation into the 3E System; ability to understand Multipayor, and Electronic Billing
Ability to effectively interact and communicate with attorneys, secretaries, and clients
Ensure that billing cycles are handled efficiently and accurately
Research, analyze and respond to inquiries regarding billing, split billing credit allocation and rate issues.
Create billing reports and spreadsheets for analyses as required; ability to identify and generate billing reports as requested
Organize and maintain billing files
May assist in preparing documentation for exhibits in court
Perform Special projects as assigned

Benefits

Competitive Salary
Discretionary annual bonus program
Discretionary profit sharing
401(k) matching
Comprehensive health, dental, and vision plans
Optional health savings accounts
Flexible spending accounts
Firm-paid Life benefits
Firm-paid Disability benefits
Wellness programs
Competitive time off package
Vacation days
Paid holidays
Sick time
Personal days
Opportunities for continuous learning and career growth through firm provided training programs
Anniversary and Vedder Praise Programs
Hybrid work model
Family-friendly policies
Employee discount program
Pre-tax commuter benefits
Back up child & elder care
Employee Assistance Program (EAP)
Fitness center discounts