Billing Specialist

Lawrence Group People•St. Louis, MO

1d•Hybrid

About The Position

Lawrence Group is a building design, development, and project delivery firm headquartered in St. Louis with offices in Austin, Florida, and New York. With 170+ employees, Lawrence Group offers architecture, interior design, landscape architecture, furniture procurement, and graphic design services to a wide variety of clients, including housing, hospitality, healthcare, academic, and retail. This position will adhere to Lawrence Group’s core values: Legendary: We strive to be legendary, from the service we provide to our impact on the community. Innovation: We’re driven by ideas and creativity. We take calculated risks and embrace opportunities. Growth: We seek sustainable growth for our clients, our organization, and our employees. Heart: We lead with heart. We celebrate, appreciate and care for each other. Trust: We rely on trust to pursue excellence. We speak honestly, act transparently and honor our commitments. Position Summary: The Billing Specialist will collaborate with project teams to provide a wide range of project-related services, primarily with client invoicing, acting as an accounting support person to the Billing Services Manager and architecture Project Managers. This role requires a high level of initiative, multi-tasking and problem-solving along with an eagerness to learn processes and documentation specific to the design industry.

Requirements

High school diploma required
3+ years of professional accounting experience, with 2-3+ years of billing experience
Excellent computer skills, including Excel, Word, Power Point and Outlook
Strong attention to detail and excellent organization skills required
Excellent written and verbal communication skills
Ensure strict confidentiality with confidential documents
Adaptability to changing priorities, approaches, and deadlines with flexibility to occasionally offer support outside regular business hours.
Proficient knowledge of accounting and corporate finance principles and procedures
Strong organizational, multi-tasking and problem-solving skills with the ability to focus and effectively.
Ability to maintain confidentiality of company and client information
Desire for professional growth with exceptional customer service, communication, and collaboration skills

Nice To Haves

Bachelor’s degree preferred in Accounting or Finance
5+ years of professional accounting experience
Knowledge of GAAP
Microsoft Office Experience
Microsoft Excel Intermediate to Advanced level skillset
AEC industry experience
Deltek VP Experience

Responsibilities

Analyze contracts and related billing criteria to accurately set up jobs in VantagePoint for client invoicing.
Own the billing to clients based on Project Manager input of client fees combined with accurate calculations and validation applying professional judgment to align billing with contractual agreements, project scope, supporting documentation and time-based requirements.
Collaborate with project managers to determine monthly billings for revenue recognition based on labor, sub-consultants, and expenses incurred. Billable amounts will be determined based on a percentage of completion or time and expense, ensuring accuracy in revenue recognition and financial reporting.
Produce and review detailed, itemized invoices and billing statements, ensuring a high standard of accuracy, consistency, and adherence to accounting policies and controls.
Assist in accounts receivable collections by providing supporting documentation and inquiries as needed.
Support billing systems and processes, ensuring accurate data inputs (quantities, labor, rates) and identifying opportunities for automation and efficiency.
Initiate and support escalation of complex billing inquiries, partnering with clients and leadership to resolve issues and improve overall billing accuracy and experience.
Ensure integrity of accounting records by performing invoice-related adjustments and maintaining accurate, audit-ready financial data.
Collaborate with Billing Services Manager to improve initiatives across billing and accounting workflows, leveraging data analysis to increase efficiency, reduce errors, and strengthen internal control.
All other duties as assigned.