Billing Specialist

Moove NA Distribution LLC•Upper Merion Township, PA

2d•Onsite

About The Position

Responsible for all activities associated with the high-volume processing of customer invoices by performing the following duties. The Company reserves the right to add to, delete, change or modify the essential duties and responsibilities at any time. All work is to be completed with minimum supervision and in accordance with Company standards. Other duties may be assigned.

Requirements

Knowledge of word processing software, spreadsheet software, inventory software, internet software, order processing systems, and database software.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
High school diploma or general education degree (GED); and less than one year related experience or training; or equivalent combination of education and experience.

Nice To Haves

Experience with a dual monitor set-up a plus

Responsibilities

Reviews invoices to ensure accuracy of information and makes all necessary changes to the order which can include changes in quantities, changes in truck number and adds freight or other line items as needed
Processes RMA’s for returned customer products or orders to be re-billed
Issues credit memos to customer accounts for pricing issues, sales tax, and FES charges
Modifies customer’s national accounts by adding products as needed when buyback related
Compiles invoices and bills of lading and submits to customers for payment
Ensures invoices are submitted to customers via mail, e-mail or on the customers website in a timely fashion with pertinent documentation
Communicate professionally via email/phone with internal/external customers and co-workers.
Calculates amounts for bulk COD deliveries as needed by drivers
Responsible for next day billing for all deliveries (buybacks same day) with 99% accuracy
Maintains flexible schedule to include ability to work overtime on occasion to complete projects and/or work assignments
Assists supervisor in the completion of special projects as assigned
Assist operations in understanding orders that were picked but not yet invoiced
Performs other related duties as assigned