Billing Specialist

The Michaels Organization•Camden, NJ

3d•Onsite

About The Position

The Michaels Organization is a national leader in residential real estate offering full-service capabilities in development, property management, construction, and investment. At Michaels, our teammates strive to fulfill our promise of creating communities that lift lives – ones that jumpstart housing, education, civic engagement, and neighborhood prosperity. With this passion at the forefront of our business, Michaels teammates can be proud to be a part of the extraordinary, every day. Responsible for the review and corrections of tenant ledgers to ensure accuracy of billing for a specific portfolio of properties. Responsible for the monthly submission of the HAP billing for said portfolio and all relevant duties related to this process including reconciliation of the billing submissions. Act as support staff for the field office staff.

Requirements

Minimum of two years experience in a similar position.
High School Diploma required.
Ability to work well with others; excellent listening skills.
Excellent mathematical and organizational skills
Ability to maintain good relationships with field staff.
Good time management skills.
Basic accounting knowledge.

Nice To Haves

A background in the banking or similar industry is highly desirable.
Prior Affordable Housing experience as well as knowledge of Affordable Housing Programs is a plus.
COS and Tax Credit certifications beneficial not required.

Responsibilities

Assist with questions from the field office staff. Assist with data entry issues, and HUD procedural questions.
Responsible for transmitting TRACS for the properties in their portfolio monthly.
Track completion of signature requirements concerning Gross Rent HUD-50059’s.
Assist Site Staff with various aspects of their duties with regard to Tenant scheduled billing and accurate account of resident ledgers.
Explain tenant balances to managers that are not proficient with reading ledgers.
Review all HUD-50059 certifications for accuracy of billing in software.
Reconcile several general accounts regularly (114400, 114401, 114402, 114500 and 114600).
Process monthly HAP billings (vouchers) – takes approximately 5-7 days per month.
Handle the return of utility reimbursement checks from the sites. Return these to HUD on vouchers, when applicable.
Reconcile voucher submissions monthly. Post and distribute HAP payments received via wire transmission. Create bank deposits for said HAP payments.
Responsible for responding to any TRACS errors generated.
Responsible to maintain minimum 90% TRACS compliance percentage.
Responsible for responding to Contract Administrator questions/requests concerning voucher/tenant data.
Open/sort/organize daily mail.