Billing Specalist

Quintairos, Prieto, Wood & Boyer, P.A. • Miami, FL

9d • Onsite

About The Position

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm and the largest minority-owned law firm in the United States, is hiring a full-time Billing Specialist for its Finance Department in Miami, Florida. The role manages billing for assigned attorneys and clients, ensuring invoices are accurate and submitted on time. It requires attention to detail, strong organization, and the ability to handle high-volume billing in a fast-paced law firm environment. The ideal candidate has legal billing experience, familiarity with electronic billing platforms, and can collaborate with attorneys, legal staff, and Finance Department colleagues.

QPWB offers competitive compensation and a comprehensive benefits package. Compensation is commensurate with experience.

Requirements

• Familiarity with legal billing procedures, time entries, billing adjustments, and invoice processing.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet strict billing deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with attorneys and Finance Department staff.
• Professional and dependable, with the ability to handle confidential financial information.

Nice To Haves

• 2+ years of billing experience preferred.
• Prior law firm billing experience strongly preferred.
• Experience with electronic billing platforms and client billing guidelines preferred.
• Experience working in a high-volume, multi-attorney billing environment preferred.

Responsibilities

• Manage the full-cycle billing process for assigned attorneys and clients.
• Prepare, review, edit, and finalize monthly pre-bills and client invoices.
• Process billing adjustments, time transfers, write-offs, and other invoice modifications.
• Review billing entries for accuracy and compliance with client billing guidelines.
• Submit invoices through electronic billing platforms and client billing portals.
• Monitor rejected invoices and resolve billing errors or discrepancies.
• Communicate with attorneys and legal staff about billing inquiries, corrections, and outstanding items.
• Maintain accurate client billing information, including billing rates, arrangements, and specific client requirements.
• Assist with resolving billing discrepancies and responding to client inquiries.
• Monitor billing deadlines and ensure timely invoice submission.
• Maintain organized billing records and supporting documentation.
• Assist with monthly and year-end billing reconciliations and reporting.
• Collaborate with Collections and Accounting teams to address outstanding balances and billing-related issues.
• Perform additional billing and Finance Department responsibilities as assigned.

Benefits

• Medical, dental, and vision insurance.
• Employer-paid life insurance and short-term disability.
• 401(k) with employer match.
• Paid vacation, holidays, and personal time off.
• Opportunities for professional growth and advancement within a national law firm.
• Competitive compensation.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed