Billing Specialist (Subrogation)
About The Position
Cozen O'Connor is seeking a Billing Specialist to join the firm's Finance Department, supporting the Subrogation practice. The role manages a high-volume billing workload and ensures the accurate and timely preparation, submission, and follow-up of invoices while supporting attorneys, clients, and internal stakeholders throughout the billing process. It requires strong attention to detail, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment. This is a hybrid work opportunity based in Philadelphia, with three days in the office and two days working remotely. The position reports directly to the Manager, Finance Insurance Operations.
Requirements
- Ability to manage fluctuating workloads while maintaining accuracy and meeting deadlines.
- Strong prioritization and time-management skills.
- Proficiency in Microsoft Office Suite, including Excel and Word.
- Strong written and verbal communication skills.
- Ability to work independently and exercise sound judgment.
- Highly organized, detail-oriented, dependable, and self-motivated.
- Ability to multitask effectively in a fast-paced, deadline-driven environment.
- Strong interpersonal skills and commitment to providing exceptional internal and external customer service.
- Professional and courteous communication when interacting with clients, attorneys, paralegals, and staff.
- High school diploma or GED required.
Nice To Haves
- Experience with Aderant Expert.
- Bill Blast experience.
- Knowledge of eBilling platforms and electronic invoice submission processes.
- Understanding of law firm billing practices, client billing guidelines, and legal invoice requirements.
- Associate's or bachelor's degree.
- Previous law firm, insurance, subrogation, or professional services billing experience.
Responsibilities
- Generate, review, and distribute prebills in accordance with attorney and client requirements.
- Process subrogation cost invoices and on-demand client invoices accurately and on time.
- Prepare billing adjustments, including cost corrections and occasional time and narrative edits.
- Review and redact supporting documentation when required for client submissions.
- Finalize and process client invoices in accordance with established billing procedures.
- Review client billing guidelines, matter setup requirements, and budgeting information through client portals and websites.
- Submit electronic invoices through approved eBilling platforms using Bill Blast.
- Distribute invoices via email through Bill Blast and other approved methods.
- Monitor eBilling transmissions, resolve submission errors, and follow up to ensure successful invoice delivery.
- Maintain current information regarding attorney billing preferences, billing schedules, matter status, and client-specific requirements.
- Perform daily matter maintenance and bill group updates within Aderant Expert.
- Communicate professionally with attorneys, paralegals, clients, and administrative staff to resolve billing issues and answer inquiries.
- Assist with special projects, reporting requests, and other billing-related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
