Billing Specialist III - 18-Month Limited Term Employment

Seaspan•North Vancouver, BC

18h•Hybrid

About The Position

The Billing Specialist III will assist with the timely invoicing of National Shipbuilding Strategy (NSS) programs by validating costs and the preparation of applicable backup. The role will also support with the ESS time-keeping input for both hourly and salary employees. The Billing Specialist III must demonstrate strong organizational abilities, intermediate to advanced Excel proficiency, and a solid understanding of both qualitative and quantitative analysis. Exceptional attention to detail, strong interpersonal skills, and flexibility are essential for success in this role. This is a 18-Month Limited Term Employment with eligible benefits and 3 weeks’ vacation. This position qualifies for an optional hybrid work schedule after 90 days of onsite work and onboarding. Employees will be subject to the terms of the Flexible Work Policy Agreement.

Requirements

Diploma in Accounting, Business Administration, Finance or Commerce
3+ years of accounting and financial analysis experience, priority given to experience on project cost accounting, and billing/invoicing
Good understanding of accounting concepts
Strong analytical skills and ability to complete accurate reviews of detailed information
Excellent planning and organizational skills with the ability to work under tight deadlines
A self-starter, ability to work with minimal supervision
Intermediate computer skills, advanced Excel skills (macros, pivot table, lookups) and experience working with relational database programs
Working knowledge on enterprise resource programs (ERP); preference given to those with experience using Oracle Cloud ERP systems
Excellent communication skills with the ability to convey information to audiences with non-financial/accounting backgrounds
Strong interpersonal skills; ability to get along with diverse personalities and be a team player
Must be subject to a security clearance through the Canadian Controlled Goods Program as regulated by the Controlled Goods Regulations and Defense Production Act.
Must maintain their security clearance throughout their employment in this position.

Nice To Haves

Payroll or time capture experience asset
Preference will be given to candidates with experience using Oracle Cloud PPM, OTL, and/or Oracle BI, as the organization is undergoing an ERP system transformation.
Experience with General Ledger, Project Costing, and SharePoint is considered an asset.

Responsibilities

Prepare and maintain detailed backup documentation for NSS-related invoices in accordance with contractual requirements and internal billing guidelines.
Verify and validate cost transaction data extracted from multiple source systems, including timekeeping applications, JD Edwards EnterpriseOne (JDE), SAP BI reports, and other financial systems.
Compile, assemble, and maintain cost databases and supporting documentation by consolidating data from various operational and financial sources.
Perform reconciliations, investigate variances, and resolve data discrepancies to ensure the accuracy and completeness of customer invoices.
Collaborate closely with operational, payroll, and finance teams to obtain, clarify, and validate invoicing and cost-related information.
Support adherence to internal policies, controls, and audit requirements related to billing, project costing, and financial reporting.
Assist with ongoing process improvements, particularly during ERP system transitions and enhancement.

Benefits

Eligible benefits
3 weeks’ vacation
Competitive salary
Best-in-class health and wellness benefits package
Extended health care (i.e. paramedical services for massage therapy, speech therapy, mental health coverage, physiotherapy, and more)
Dental care
Vision care
$500 personal spending account
Employee Family Assistance Program (EFAP)
Opportunities for extension depending on business needs
On-site parking
Convenient access to public transit, including the SeaBus