Billing Specialist/E-Billing Appeals

Musick, Peeler & Garrett LLP•Los Angeles, CA

33d•$75,000•Onsite

About The Position

Musick Peeler is seeking an experienced Billing Specialist/E-Billing Appeals in our Los Angeles office. This is a full-time, on-site, hourly, non-exempt position with a work schedule of 8:30 a.m. to 5:00 p.m., Monday – Friday. Qualifications The candidate must have a minimum of 3+ years of legal billing experience, strong Excel/MS Office skills, with a deep understanding of legal billing rules (e.g., e-billing & client guidelines), excellent attention to detail, and superb communication/organizational skills. Direct Aderant or similar software experience required (such as Elite 3E). Experience with E-billing and appeals tracking and submission is required. This candidate will report to and work closely with the Director of Finance. We adhere to a team approach, working closely with billing and collections team members to reach monthly targets. Software Experience  Must be proficient in Aderant/ Sierra - or experience with Elite Enterprise, Elite Prolaw, or other equivalent legal billing software Core Experience  Time entry and billing for hourly, flat-fee, and contingency matters  Understanding billable vs. non-billable time  Preparing prebills and final invoices  Handling billing adjustments and write-offs  Proficient with client-specific e-billing guidelines (LEDES, UTBMS codes)  Catching time entry errors, attention to detail  Ensuring rate accuracy  Reviewing narratives for compliance  Reconciling billing discrepancies  Familiar with basic accounts receivable (AR) processes  Applying client payments  Familiar with trust accounting basics (IOLTA awareness is a plus)  Month-end billing cycles  Working with general ledger summaries  E-billing platforms and site administration (e.g., CounselLink, Legal Tracker, Serengeti, etc.), including maintaining timekeeper status, rates, budgets, user profiles, submitting and tracking of appeals  Enter timekeeper rate and new matter setups for assigned billing and e-bill clients  Review outside counsel guidelines and update billing system to ensure compliance  Following strict client billing rules and guidelines Communication  Working directly with billing team, attorneys and legal assistants  Explaining billing issues clearly (often to non-billing staff)  Handling confidential client and financial data discreetly General Items  Finance or Accounting degree preferred, or equivalent relevant experience  Multi-office or large-firm billing environments  High-volume billing (hundreds of bills per cycle)  Collections support or client follow-up  Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP) Benefits/Compensation Musick Peeler offers a collaborative and professional work environment with a competitive salary and excellent benefits. A summary of our full-time, non-exempt benefits includes:  Retirement: 401(k) plan with annual employer contribution; employee deferrals  Healthcare: Medical (HMO/PPO options), dental, and vision coverage; Dependent coverage, domestic partners coverage is available  Life Insurance: Group and supplemental life insurance options available  Disability: Long-term disability and long-term care insurance options available  Wellbeing: Employee wellbeing initiatives, including EAP professional counseling and referral services  Paid Time Off: Competitive vacation and sick leave; paid firm holidays  Parking/Transportation: MPG offers covered parking or a monthly transportation allowance  Celebrations: Events for holidays, birthday commemorations, special staff acknowledgments and annual firm events  Flexible Spending Account (FSA)/Plans – Sections 125 and 132 plans available  Professional Development: On-boarding and in-house training programs, continuing learning and professional growth and development opportunities

Requirements

minimum of 3+ years of legal billing experience
strong Excel/MS Office skills
deep understanding of legal billing rules (e.g., e-billing & client guidelines)
excellent attention to detail
superb communication/organizational skills
Direct Aderant or similar software experience required (such as Elite 3E)
Experience with E-billing and appeals tracking and submission is required
Must be proficient in Aderant/ Sierra - or experience with Elite Enterprise, Elite Prolaw, or other equivalent legal billing software
Time entry and billing for hourly, flat-fee, and contingency matters
Understanding billable vs. non-billable time
Preparing prebills and final invoices
Handling billing adjustments and write-offs
Proficient with client-specific e-billing guidelines (LEDES, UTBMS codes)
Catching time entry errors, attention to detail
Ensuring rate accuracy
Reviewing narratives for compliance
Reconciling billing discrepancies
Familiar with basic accounts receivable (AR) processes
Applying client payments
Familiar with trust accounting basics (IOLTA awareness is a plus)
Month-end billing cycles
Working with general ledger summaries
E-billing platforms and site administration (e.g., CounselLink, Legal Tracker, Serengeti, etc.), including maintaining timekeeper status, rates, budgets, user profiles, submitting and tracking of appeals
Enter timekeeper rate and new matter setups for assigned billing and e-bill clients
Review outside counsel guidelines and update billing system to ensure compliance
Following strict client billing rules and guidelines
Working directly with billing team, attorneys and legal assistants
Explaining billing issues clearly (often to non-billing staff)
Handling confidential client and financial data discreetly

Nice To Haves

Finance or Accounting degree preferred, or equivalent relevant experience
Multi-office or large-firm billing environments
High-volume billing (hundreds of bills per cycle)
Collections support or client follow-up
Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP)

Benefits

Retirement: 401(k) plan with annual employer contribution; employee deferrals
Healthcare: Medical (HMO/PPO options), dental, and vision coverage; Dependent coverage, domestic partners coverage is available
Life Insurance: Group and supplemental life insurance options available
Disability: Long-term disability and long-term care insurance options available
Wellbeing: Employee wellbeing initiatives, including EAP professional counseling and referral services
Paid Time Off: Competitive vacation and sick leave; paid firm holidays
Parking/Transportation: MPG offers covered parking or a monthly transportation allowance
Celebrations: Events for holidays, birthday commemorations, special staff acknowledgments and annual firm events
Flexible Spending Account (FSA)/Plans – Sections 125 and 132 plans available
Professional Development: On-boarding and in-house training programs, continuing learning and professional growth and development opportunities