Billing/Service Specialist

Aston Carter•St. Louis, MO

4d•$28 - $29•Onsite

About The Position

The Billing/Service Specialist manages accounts receivable and billing functions for multiple companies while providing dedicated support to the service department. This role ensures accurate and timely billing, maintains critical financial records, and contributes to smooth service operations in a busy environment with a sustained workload and significant project backlog. The position offers the opportunity to grow within an organization that values internal development and long-term career progression.

Requirements

Strong Excel skills, including the ability to work with spreadsheets, formulas, and data analysis.
Process improvement mindset and willingness to identify and implement more efficient billing and accounting practices.
Interest in long-term career growth within an organization that promotes from within.

Nice To Haves

Construction industry experience is preferred.
Experience with AIA billing, including familiarity with AIA G702 and G703 forms, is highly desirable.
Experience with Sage 300 Construction and Real Estate (Timberline) is preferred.

Responsibilities

Process time and materials (T&M) and contract billings accurately and on schedule.
Update and maintain billing deadlines and specific billing requirements for multiple projects and customers.
Submit invoices and hours in multiple online systems, ensuring accuracy and adherence to client requirements.
Perform invoice reconciliations to resolve discrepancies and maintain accurate accounts receivable records.
Set up jobs, contracts, billing rate tables, and markup tables in the billing and ERP systems.
Run, review, and distribute monthly reports related to billing, accounts receivable, and service activities.
Process and log lien waivers in accordance with company procedures and project requirements.
Process, review, and submit monthly and quarterly diversity payments as required by contracts.
Update and maintain the Service Aging Report to monitor outstanding receivables and support collections efforts.
Submit service invoices in multiple online systems, following customer-specific requirements and timelines.