Billing & Project Accountant Coordinator
About The Position
We're looking for a detail-oriented Billing & Project Accountant Coordinator to join our Accounting team and help support the financial operations that keep our projects moving forward. This role is ideal for someone who enjoys working with numbers, thrives in a fast-paced environment, and takes pride in delivering accurate, timely results. As a Billing & Project Accountant Coordinator, you'll play an important role in preparing client invoices, processing payments, and supporting project accounting activities across the organization. You'll work closely with accounting and project teams while gaining exposure to a variety of financial and operational processes.
Requirements
- High school diploma or equivalent
- 1–2 years of experience in billing, accounts receivable, or a related accounting function
- Proficiency with Microsoft Office, including Word, Excel, and PowerPoint
- Strong written and verbal communication skills
- Excellent organizational and time management abilities
- Ability to prioritize multiple tasks and adapt to changing priorities
- Resourceful problem-solver with strong attention to detail
- Willingness to learn new systems, tools, and processes
Nice To Haves
- Strong Microsoft Excel skills
- Experience with Deltek Vantagepoint or similar project accounting software
- Experience supporting project-based accounting environments
Responsibilities
- Prepare and issue weekly client invoices
- Upload invoices to client portals and ensure compliance with client submission requirements
- Apply client payments to outstanding invoices
- Assist with accounts receivable activities and invoice tracking
- Provide administrative and accounting support related to project billing
- Set up new projects in Deltek Vantagepoint according to contract terms and company standards
- Maintain and update project billing terms and information
- Assist in monitoring project budgets and identifying potential over-budget conditions
- Support contract administration and change order documentation
- Reconcile project-related transactions and records
- Assist with project closeout activities and audit requests
Benefits
- Top-notch medical, dental, and vision insurance
- Competitive 401k match
- Generous PTO
- Student loan repayment assistance
- Employee recognition platform
- Paid time off for volunteering
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
