Billing Portal Coordinator

WSP • Ephrata, PA

6d • Onsite

About The Position

WSP is seeking a Billing Portal Coordinator for its Ephrata, Pennsylvania office. The position works under general supervision and provides billing and administrative support to regional project teams. Its primary focus is submitting invoices and supporting documentation through client portals, tracking submission status, and assisting with related administrative activities. The coordinator also provides billing support as needed.

Requirements

• High school diploma.
• 1–3 years of relevant experience.
• Good organizational and communication skills.
• Attention to detail.
• Basic Excel skills.
• Basic understanding of accounting principles, project accounting, and invoicing.

Nice To Haves

• Associate degree.
• Previous experience with accounting software and/or Oracle.
• Previous experience with client invoice portals, electronic invoice submission systems, or similar online platforms.

Responsibilities

• Submit final invoices and required supporting documentation through client billing portals.
• Monitor portal submissions and help resolve submission errors, rejected invoices, and other administrative issues.
• Maintain accurate records of invoice submissions and statuses, and assist with follow-up as needed.
• Provide general administrative support to the Billing team and Regional Project teams.
• Assist with preparing client-ready invoices using Oracle.
• Make basic invoice revisions and adjustments under the direction of the project team.
• Compile and provide supporting documentation, such as timesheets, expense reports, and vendor and subcontractor invoices, as required by contract.
• Reconcile Oracle with system-generated or spreadsheet-based invoices before finalizing draft invoices.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED