Billing Coordinator

Newmark•Quebec, QC

8d•CA$55,000 - CA$75,000•Hybrid

About The Position

Reporting to the Manager, Operations, the Billing Coordinator will assist in the processes related to revenue recognition and client billings in compliance with the financial policies at Newmark. In this role, you will be responsible for billing of Client unbilled Work in Progress (WIP) as instructed, process write-ups and recognition of revenues consistent with Corporate policies and practices, ensuring accurate month end, quarter end, and year end cut off for all functions. This posting is for an existing vacancy. The candidate may be located in Montreal, Toronto or Ottawa.

Requirements

Bilingual (English-French) to support a national team
3+ years of relevant experience in billing and invoicing; experience in high volume environments is preferred
Knowledge of accounting fundamentals
Strong understanding and experience with billing software
Working knowledge of MS Office, including Excel (sort, filter, use of formulas, etc.)
Outstanding organizational, analytical and multi-tasking skills
Strong interpersonal skills with relationship-building abilities
Excellent oral and written communication skills
Ability to work effectively within a team environment and independently
Ability to deal with business unit consultants with diplomacy and tact

Nice To Haves

College diploma in accounting or bookkeeping is preferred

Responsibilities

Preparation of invoices for Newmark Clients through consultation and collaboration with internal client contacts (consultants, etc.).
This includes preparing billing memos for review and authorization by the business for the invoicing process. Ensuring any billing adjustments are authorized by the project manager and documentation is retained.
Ensuring all supporting documentation is provided prior to the recording or billing of revenue by the business. This documentation must be retained and filed according to Company policy.
Provide backup of invoices if required by clients.
Distribution of final invoices to Clients or Project Managers.
Provide reporting and documentation to external auditors for year end audit.
Ensure there is compliance with revenue and billing policies and escalate non-compliance for resolution with Accounting Manager.
Help with Account Receivables and Account Payables.
Continual process improvement.
Assist in other ad hoc projects.