Billing Coordinator
About The Position
Reporting to the Manager, Billing, the Billing Coordinator is responsible for providing professional, accurate, and timely billing support for an assigned portfolio of lawyers. The successful candidate will support all phases of the client billing cycle, including drafting, processing, analyzing, and finalizing invoices, while responding to billing‑related inquiries. This role partners closely with lawyers, legal assistants, and Finance team members to support the Firm’s billing objectives while maintaining accuracy, compliance, confidentiality, and strong internal and client relationships. Hours of work are from 9:00 a.m. to 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet business and client needs. This is a hybrid role requiring in office attendance on an as-needed basis.
Requirements
- Post‑secondary diploma or degree in Accounting.
- Three (3) to five (5) years of related billing or accounting experience, preferably within a professional services environment.
- Advanced proficiency with Microsoft Office applications, including Word, Excel (advanced), and Outlook.
- General knowledge of accounting principles and professional services billing processes.
- Strong analytical, organizational, and problem‑solving skills with a high attention to detail.
- Excellent verbal and written communication skills and the ability to manage competing priorities in a fast‑paced environment.
Nice To Haves
- Experience within a law firm or similar professional services organization is considered an asset.
- Working knowledge of accounting and billing systems such as Elite 3E is considered an asset.
Responsibilities
- Prepare, process, and finalize client billings for an assigned portfolio of lawyers.
- Process draft accounts for lawyer review and electronic signature.
- Finalize and cancel invoices, including processing partial credit notes and bill cancellations.
- Prepare and distribute monthly proformas in PDF format.
- Respond professionally and accurately to billing‑related inquiries from lawyers and legal assistants.
- Complete billing adjustments, including write‑offs and transfers of work in progress (WIP).
- Revalue WIP for currency fluctuations and rate changes, including the setup of special billing rates.
- Perform billing analysis to support accurate and timely invoicing.
- Assist with year‑end audit activities, including providing documentation and responding to audit inquiries.
- Support special projects and initiatives related to billing processes and continuous improvement.
- Collaborate with Billing and Finance team members to achieve Firm billing objectives.
- Maintain strict confidentiality and discretion when handling sensitive client and financial information.
- Perform additional duties as assigned in support of the Billing function.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
