Billing Coordinator
GREEN AND SPIEGEL US LLC•Philadelphia, PA
•$55,000 - $60,000
About The Position
The Billing Coordinator will be responsible for compiling, reviewing, and finalizing client invoices, distributing them to clients, tracking payments, and responding to billing inquiries. This role also involves processing credit card payments, reconciling payments, maintaining client data, and supporting the billing team with administrative tasks and special projects.
Requirements
- 0–2 years of relevant experience
- Basic understanding of billing software, QuickBooks, MS Office
- Strong attention to detail and communication skills
- Ability to work in a fast-based work environment.
- Ability to execute complex bills in a timely manner (i.e., fixed fee charges, multiple discounts by matter, split-party billing, preparation of electronic bills).
- Ability to handle a high volume of bills per month.
- Ability to effectively interact and communicate with attorneys, paralegals, secretaries, and clients.
Nice To Haves
- Associate degree or college-level accounting coursework preferred
Responsibilities
- Compile, review, and finalize client invoices following firm procedures
- Distribute invoices to clients and ensure timely delivery via email or portal
- Track payments and conduct basic AR outreach and follow-up
- Process credit card payments for consultations and filing fees
- Reconcile payments in billing software and prepare weekly bank deposits
- Maintain and update client data and templates
- Respond to billing inquiries from attorneys and clients
- Support the billing team on administrative tasks and special projects
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What This Job Offers
Career Level
Entry Level
Education Level
Associate degree
