Billing Coordinator

Herbert Smith Freehills•New York, NY

2d•$65,000 - $72,000•Onsite

About The Position

The Herbert Smith Freehills Kramer Business Finance team works closely with management, practice groups, partners and business services teams to assist the business in driving its strategy, profitability, cash flow and growth. Business Finance safeguards the integrity of the firm's finances and plays a key role in mitigating financial and business risks such as foreign currency risk. The team provides robust financial information internally and externally to enable decision making, effective operations and to help the firm meet its client and statutory requirements. As a member of the finance team, you will play a critical role in the firm's success.

Requirements

2+ years’ experience in legal billing preferred
Knowledge of Expert Aderant and various E-Billing platforms preferred
Competent IT skills, good working knowledge of Word, Excel and Outlook
Strong analytical skills
Suggests new ideas or ways of doing things in a confident, constructive and sensitive way
Enjoys working as part of a team in a forever changing environment
Enjoys being challenged and contributing with innovative ideas
Attention to detail with a high level of accuracy
Excellent communication skills
Deadline focused and able to deliver within tight deadlines
Ability to cope with conflicting demands and meet deadlines
Exceptional communication and problem-solving skills are essential
Promotes a collegiate environment, good team morale and a spirit of cooperation
Inspire a learning and progressive environment through leading by example
Ability to establish professional credibility
Ability to use initiative and be pro-active; with a positive approach to ensuring the demands of the department are met
Able to work in a challenging environment
Enjoys working in a fast moving and changing environment

Responsibilities

Managing the firms billing process, ensuring accurate and timely preparation of client invoices for a selected group of Billing Attorneys.
Review time entries to ensure proper matter coding, billing rates, compliance with client guidelines and/or e-billing guidelines.
Prepare, review and process client invoices, including narrative description bills, transfers, adjustments as approved by billing attorneys.
Understand clients billing and collection processes and ensuring that invoices are produced, submitted in a manner which is appropriate for the Firm and client, which facilitates payment with minimum queries and time delay.
Tracking billing attorney's completion and unbilled inventory (WIP).
Monitor the status of proformas; identify issues and work with billing attorneys to resolve aged unbilled and other billing issues.
Providing support to the Billing Team and providing assistance as required.
Respond to billing-related inquiries accurately and timely, respond to client inquiries and maintain a high-standard level of accuracy in preparing and reviewing billing analysis and research.
Provide assistance to overseas offices in line with revenue tasks if required.
Respond to billing inquiries and requests from attorneys, collection team and Management team.