Billing Coordinator (Contract Employment)

Fasken • Calgary, AB

13h • Hybrid

About The Position

We are currently looking for a dynamic and experienced Billing Coordinator to join the Finance Department on a short-term contract basis. This position will be responsible for all phases of client billing including drafting and finalizing client invoices, billing analysis as well as consistent collaboration in attainting the Firm’s billing goals. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work. The contract is estimated to be approx. six (6) months, depending on business needs, and may have opportunity for extension. This position will not be eligible for benefits.

Requirements

• A post-secondary diploma specializing in Accounting.
• Three (3) to five (5) years’ of related experience preferred.
• General knowledge of accounting, professional services billing process, e-billing and task code usage.
• Knowledge of legal and accounting terminology.
• Proficiency with computer software programs including MS Office (Word, Excel and Outlook), and working knowledge of Elite 3E and Webview preferred.
• Have a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations.
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community.
• Working collaboratively – you’re a self starter who values working in a collaborative team based environment.
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
• Approaching your work with agility and the willingness to learn and utilise new technology.
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail.
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues.
• Treating sensitive and confidential matters with discretion and diplomacy at all times.
• The successful candidate will be detail oriented, a team player and will have excellent organizational & communication skills, both written and oral and the ability to manage multiple tasks in a fast-paced and superior client service environment.

Nice To Haves

• Law firm or professional services experience would be considered an asset.

Responsibilities

• Prepare and process all client billings, duties including: Process accounts for final review and signature by lawyers; Finalize and cancel invoices; Process partial credit notes and bill cancellations; Data entry of client disbursements; Enter invoices into client’s billing system.
• Prepare and print monthly Proformas for lawyers.
• Assist with the year-end audit as required.
• Answer all incoming billing related inquiries received via email from lawyers or assistants.
• Miscellaneous billing duties including write-offs and transfers of WIP, revalue WIP due to currency fluctuations, set-up special rates on files and re-value WIP, yearly update of all timekeeper billing rates and re-value WIP as necessary.
• Ensure Client Billing Agreements are followed (special rates, pre-arranged discounts, special billing arrangements - Hourly, Contingency, Flat/Fixed Fees).
• Maintain client’s billing detailed information updated in firm’s ERP (3E).
• Provide cross coverage and support to the AB trust desk, treasury, and related functions within the Finance department.
• Assist with special projects and/or perform related administrative, clerical and other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree