Billing Coordinator ADM

GREEN & SPIEGEL US LLC•Philadelphia, PA

About The Position

This position compiles and executes billings in accordance with established Firm policies and procedures. Perform a variety of other accounting and reporting duties, as needed, including monitoring and ensuring payment of invoices in a timely manner.

Requirements

Demonstrated proficiency in MS Office, Adobe and billing/accounting software.
Exceptional attention to detail.
Ability to work in a fast-based work environment.
Ability to execute complex bills in a timely manner (i.e., fixed fee charges, multiple discounts by matter, split-party billing, preparation of electronic bills).
Ability to handle a high volume of bills per month.
Ability to effectively interact and communicate with attorneys, paralegals, secretaries, and clients.

Nice To Haves

Bachelor's degree in accounting or college level accounting classes preferred.
Will consider applicants with Associate level degree with experience.
Experience with billing in a law firm environment preferred.

Responsibilities

Selects, prints, and distributes pre-bills in accordance with the monthly schedule.
Finalizes and distributes final invoices in accordance with Firm and Client guidelines.
Reviews and verifies accuracy of billing and supporting documentation, as required.
Researches and responds to billing inquiries from internal and external clients in a timely and professional manner.
Maintains client rates, addresses, invoices templates, and e-billing information.
Prepares weekly bank deposits and reconciles payments in accounting software.
Liaises with representatives of payment processor and accounting software to troubleshoot issues as they arise.
Provides client accruals, status updates and budget.
Creates and distributes monthly reports.
Follows up on outstanding invoices.
Collect all in-house consultations and process credit card payments.
Assists with special projects as needed and provide support to Billing Supervisor.