Billing Coordinator, Finance

AVENIR GLOBAL • Toronto, ON

1d • Hybrid

About The Position

AVENIR GLOBAL is seeking a Billing Coordinator, Finance, in our Toronto office to drive the billing process by using problem-solving skills along with strong interpersonal and communication skills. We’re looking for someone who is dedicated, quick-thinking, and eager to grow. Our future colleague will act as a key liaison between the finance and project management teams to ensure timely, accurate client billing and payment tracking. They will be responsible for maintaining financial data integrity, managing accounts receivable, and supporting the Finance department during monthly closing cycles. They must be able to take initiative, be action-oriented and collaborative, and enjoy analyzing information and using logic to solve problems. They should also have the capacity to juggle multiple projects with minimal supervision and have a strong time and priority management.

Requirements

• College diploma in accounting or a relevant field
• 2 years’ experience in a billing / accounts receivable role or other related work
• Experience with basic office practices and procedures, including the use of standard office technology
• Strong, current and general computer skills including word processing, file management, database management and electronic mail
• Strong skills with MS Office software, in particular Excel, Outlook and Word
• Excellent interpersonal and communication skills to work effectively with diverse teams
• Good writing skills
• Capacity to juggle multiple projects with minimal supervision
• Strong time and priority management
• Independent and action-oriented
• Team player and collaborative
• Great attention to detail

Nice To Haves

• Understanding of Maconomy, MediaOcean or other Enterprise Resource Planning (ERP) accounting software, an asset
• Experience in the professional services industry, an asset

Responsibilities

• Manage billings for assigned accounts/clients monthly
• Ensure proper details are included on invoices per project manager instructions
• Work closely with the project management team to ensure billings are completed in a timely and accurate manner and in line with the billing instructions
• Ongoing communication/follow ups with project managers for outstanding purchase orders
• Ensure data integrity and accuracy in all financial systems
• Create, review and verify jobs created to make sure proper rates are charged for all consultants
• Record and reconcile client payments (Wire and Electronic Fund Transfer (EFT)) in accounting system
• Manage accounts receivable statements collection efforts in a timely and efficient manner
• Provide accurate and detailed comments for work in progress (WIP) evaluation and perform WIP reconciliation
• Assist the Finance department in meeting monthly short deadlines

Benefits

• A competent, efficient and passionate team
• A positive and supportive work atmosphere
• A communicative manager who is close to their team, expects transparency and the best from their employees, is ready to offer support and open to questions
• Regular activities and events for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree