Billing Clerk

Chapman Ford Pro Elite•Scottsdale, AZ

2h•Onsite

About The Position

Chapman Automotive Group is a family-owned dealership organization that has delivered exceptional service and a customer-first experience since 1966. As one of the leading automotive retailers in Arizona and Nevada, we take pride in our strong team culture and commitment to excellence. Our Chapman Ford Pro Elite location in Scottsdale is currently seeking a Billing Clerk to join our business office team. In this role, you will support the timely and accurate billing of sold vehicles by ensuring all required sales and finance documentation is complete and accurate. This position requires strong attention to detail, excellent follow-up skills, and a commitment to consistent, accurate work.

Requirements

Working knowledge of basic accounting principles, including general ledger entries and reconciliations
Strong computer proficiency, including Microsoft Excel (spreadsheets, formulas, and data tracking)
Exceptional attention to detail with the ability to identify and correct discrepancies
Strong organizational and time management skills, with the to prioritize and meet deadlines in a fast-paced environment
Ability to handle high-volume, time-sensitive documentation with accuracy and efficiency
Effective written and verbal communication skills for cross-department coordination
High level of integrity and ability to handle confidential financial information
Ability to pass a pre-employment background check and drug screening

Nice To Haves

Experience in dealership billing, accounting, or a related administrative role preferred

Responsibilities

Perform accounting functions related to billing vehicle deals, including preparing invoices and issuing credit memos
Post and reconcile bank proceeds to the general ledger in a timely manner
Review and audit vehicle deals to ensure accuracy and compliance with company policies and procedures
Process time-sensitive contracts and sales documentation accurately and efficiently
Develop, maintain, and manage spreadsheets to track and calculate sales commissions
Monitor, reconcile, and maintain general ledger schedules to ensure financial accuracy
Process and submit warranties and aftermarket warranty documentation in accordance with guidelines