Billing Clerk

Chambliss, Bahner, Stophel, P.C•Chattanooga, TN

3d•Onsite

About The Position

Manage invoice processes for client billing including maintaining accurate client records and subsequent reporting of client financial information. Ensure accurate recording of attorney and paralegal time. Prepare billing invoices, communicate with attorneys to finalize billing in compliance with client fee agreements, and utilize billing software to generate client bills and related financial reports.

Requirements

One to three years of billing experience in a law firm of professional services environment preferred
One to three years accounting and finance experience
Customer service background
Knowledge of Microsoft Word, Excel, Outlook and web-based research tools; ability to learn and understand legal procedures and terminology.
Knowledge of standard records management practice and procedures for recordkeeping
Proficient typing/keyboarding skills
Excellent math skills and proficiency with a 10 key calculator
Strong understanding of accounting principles
Ability to multi-task, prioritize and manage a full workload in a fast-paced environment
Excellent attention to detail, efficiency and accuracy
Ability to work independently and in collaboration with assigned attorneys and other departmental staff
Strong written and verbal communication skills
Proven analytical thinker with strong problem solving skills

Nice To Haves

Working knowledge/experience with legal billing software including legal management system (LMS) and document management systems preferred

Responsibilities

Coordinate with attorneys on billing preparation and invoices
Edit, revise and finalize invoices in accordance with firm policy and attorney instructions
Send and track invoices to clients
Collect and process client payments and update client accounts as needed
Prepare general and special reports as needed
Input and maintain accurate financial data in firm management system
Prepare aging reports and collection summaries
Assist with month-end and year-end closing procedures
Maintain organized filing systems for billing records documentation
Act as a point of contact for clients in regard to their account
Assist with client intake and conflict checking processes necessary to open new client matters
Support other accounting functions and special projects as needed