Billing Assistant - San Francisco
About The Position
We are actively seeking a Billing Assistant to join our Accounting team in San Francisco. This is a hybrid position based in our San Francisco office, with on-site presence required three days per week. As a Billing Assistant, you will play an important role in supporting the project accounting function by assisting with client invoicing, maintaining financial records, and ensuring billing information is accurate and aligned with client requirements. You will work closely with Project Accountants, Project Managers, and Finance team members to support the financial administration of projects.
Requirements
- Proficiency in Microsoft Office, particularly Excel, is required.
Nice To Haves
- Detail-oriented professional who enjoys working with financial data and providing excellent internal and external customer service.
- Strong organizational skills
- Ability to manage multiple priorities
- Commitment to accuracy in a fast-paced professional environment.
- Strong problem-solving abilities
- Attention to detail
- Effective written and verbal communication skills.
- Comfortable working independently while also collaborating with Project Accountants, Project Managers, and Finance leadership.
- Experience with accounting or project accounting software is preferred.
- Prior accounting, billing, accounts payable, or financial administrative experience is preferred, particularly within a professional services environment such as architecture, engineering, construction, consulting, or related industries.
Responsibilities
- Assisting Project Accountants with the preparation and processing of monthly client billings
- Organizing and maintaining project financial data within the firm's accounting system
- Matching accounting system data with supporting documentation and billing backup materials
- Modifying billing information to align with client contract requirements and invoicing standards
- Responding to inquiries from staff, vendors, and clients and communicating financial information to Project Managers and Project Accountants
- Processing invoices and vouchers and providing general accounts payable support
- Maintaining accounting and billing records within the firm's imaging and document management systems
- Supporting the Accounting team with administrative and financial tasks as assigned
- Contributing to sustainability initiatives through green workplace practices
Benefits
- Discretionary bonus
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
