Billing and Purchasing Specialist

Avenue 360 Health and Wellness•Houston, TX

About The Position

Provide assistance to the Grants Manager and grant funded departments in planning, maintaining, and coordinating the daily fiscal operations and accurately fulfilling AVENUE 360's accounting functions regarding reporting, budget, and compliance issues in a timely and professional manner in compliance with State & Federal rules and regulations.

Requirements

Two (2) years of relevant work experience in federal & state grants budgeting, auditing, or related financial work is required.
Must have knowledge basic accounting principles; computerized accounting reports, standards, and procedures; accounting and fiscal systems, policies, procedures, and practices; record-keeping techniques; technical aspects of budgeting; and familiarity with basic computer systems and the ability to utilize various software efficiently.
Must be able to perform technical accounting work involved in the audit of financial and statistical records, analyze and resolve problems and draw accurate conclusions, maintain records—prepare clear and concise financial and accounting analysis reports, work independently with little direction, analyze situations accurately and adopt an effective course of action, meet schedules and timelines, plan and organize work, work confidentially with discretion, and communicate effectively both orally and in writing.

Nice To Haves

Bachelor’s degree in accounting is preferred but not required.

Responsibilities

Supports, files, and monitors the billing documentation related to grants for client and clinical services.
Assist with maintaining general ledger adjustments within accounting software.
Purchase the highest quality merchandise at the lowest possible price and at the correct amounts.
Prepare purchase orders, solicit bid proposals and review requisitions for goods and services.
Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history.
Take a lead role in monitoring and analyzing departmental budgets for their user department.
Maintain procurement documents.
Solicit written and telephone quotations.
Monitor and follow applicable laws and regulations.
Negotiate, or renegotiate, and administer contracts with suppliers, vendors, and other representatives.
Monitor shipments to ensure that goods come in on time, and in the event of problems trace shipments and follow up undelivered goods.
Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.
Evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes.
Stay up-to-date on marketing and pricing trends.
Write and review product specifications, maintaining a working technical knowledge of the goods or services to be purchased.
Formulate policies and procedures for bid proposals and procurement of goods and services.
Heavy involvement with check requests and related expense allocations.
Responsible for monitoring grants and providing updates to Grants Manager and other grant funded Department Management.
Work closely with Grants Manager to undertake the completion of documentation gathering and payroll report filing to complete processes related to grants.
Assists in reviewing, analyzing, and evaluating the grants billing support assuring compliance with generally accepted accounting principles, standards, and procedures.
Maintain grant budget files.
Establish and maintain current files for reporting, verify them for accuracy when the process is completed.
Perform grant year end closing and assist with external audit.
Works closely with Accounts Payable Specialist on data needed for monthly financial reports.
Performs quality management/assurance activities.
Maintain regular attendance.
Other tasks as assigned by the Grants Manager and Chief Financial Officer.