V105- Billing and Legal Assistant- Estate Planning

Job Duck

2d • $1,150 - $1,220 • Remote

About The Position

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Job Duck is seeking a Billing and Legal Assistant to support a busy estate planning and probate practice. This role is central to ensuring accurate billing, maintaining organized records, and assisting attorneys with calendaring and drafting tasks. You will play a vital part in keeping operations smooth and efficient by preparing invoices, tracking time entries, and supporting marketing initiatives. The ideal candidate is reliable, detail-oriented, and thrives in a professional environment where trust and consistency are valued.

Requirements

• Location: Washington (Pacific Standard Time)
• Working Hours: Monday to Friday 8 AM to 5 PM PST
• 2-3 years of experience as a legal assistant
• Experience with Billing tasks is required
• Familiarity with probate, estate planning, and guardianship matters is helpful
• Software Required: Smokeball

Nice To Haves

• Familiarity with probate, estate planning, and guardianship matters is helpful

Responsibilities

• Send event invitations and conduct follow-ups with invitees.
• Gather, organize, and maintain information required for marketing events.
• Maintain consistent and accurate records in Smokeball.
• Provide occasional coverage for phones and emails as needed.
• Update documents and records within the CRM, flag errors, and assist in updating and maintaining document templates.
• Use established templates to complete legal documents and ensure documents are accurately pre-drafted.
• Manage and maintain attorney calendars and follow up on assigned tasks to ensure timely completion.
• Allocate approximately 50% of time to billing and invoicing while ensuring ethical billing practices.
• Prepare bills for attorneys and track, review, and verify time entries for accuracy and compliance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed