Billing and Administrative Support Specialist

JAM SERVICES • Livermore, CA

1h • Onsite

About The Position

The Billing and Administrative Support Specialist supports the Accounting department, with a primary focus on invoicing, filing, and collections. This role is well organized, works independently with little supervision, maintains a positive attitude, contributes positively in a team environment, and is comfortable working in a fast-paced industry with short timelines.

Requirements

• High degree of accuracy and attention to detail.
• Ability to work both collaboratively and independently.
• Proficient in Microsoft Office Suite and Google applications; QuickBooks experience required.
• Strong multi-tasker; able to manage competing priorities in a fast-paced environment with short timelines.
• Reliable in work and attendance; comfortable working with little supervision.
• Clear written and verbal communication skills, particularly for collections follow-up; positive attitude and a strong team contributor.

Nice To Haves

• Additional coursework in accounting or business administration preferred.
• 1+ years of experience in billing, invoicing, accounts receivable, or a related administrative role preferred.
• Experience with QuickBooks and credit card payment processing a plus.

Responsibilities

• Generates invoices using QuickBooks software.
• Ensures invoices are generated in a timely manner.
• Processes credit card transactions.
• Performs invoice collections, following up on outstanding balances as needed.
• Handles filing, copying, and scanning of documents.
• Supports small projects and performs other administrative duties as assigned or requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED