Billing and Administrative Assistant - Remote

Equivity, Inc.•Houston, TX

5d•Remote

About The Position

We are seeking an experienced Administrative Virtual Assistant to support a growing law firm with billing management through Clio and direct communication with clients. The firm consists of approximately 15 attorneys, and the VA will play a key role in ensuring timely, accurate billing and maintaining excellent client relations. If you have a background in legal billing, strong organizational skills, and experience managing communications in a fast-paced professional setting, we’d love to hear from you.

Requirements

Experience using Clio Manage (billing, timekeeping, or client management).
Prior experience working as a Virtual Assistant in a legal or professional services environment.
Excellent written and verbal communication skills in English.
Strong attention to detail and ability to multitask across several clients.
Professional, reliable, and proactive work ethic.
Stable internet connection and remote work setup.

Nice To Haves

Experience supporting multiple attorneys or a law firm.
Knowledge of general legal billing procedures and terminology.
Customer service experience or client-facing role background.

Responsibilities

Manage and process billing through Clio Manage (time entries, invoices, payments).
Coordinate billing details and updates with attorneys and clients.
Track billable hours and ensure accuracy across multiple matters.
Follow up on overdue invoices and client payments as needed.
Maintain organized records of client communications and billing histories.
Support administrative tasks such as document management and scheduling.
Communicate professionally via email, phone, and client portals.

Benefits

$21/hour — W-2 employment
Medical, dental, and vision coverage
Paid sick time and employee discounts
Annual performance bonuses
6-month pay review with potential increase based on performance
Reimbursement of certain expenses
Professional development and advancement opportunities
Supportive, inclusive remote work culture
Comprehensive Benefits: Medical, vision, dental, sick leave, employee discounts, EAP, and expense reimbursements.
Work Flexibility: Work from home with autonomy and flexibility.