Billing and Accounts Receivable Clerk
About The Position
The Billing and Accounts Receivable Clerk is responsible for weekly billing for an assigned customer group as well as monitoring customer receivable activity. This role involves verifying the accuracy of billing data, entering invoices, processing cash receipts, reconciling accounts, and providing support for accounting functions. The position requires intermediate computer skills, including Microsoft Word, Excel, and Outlook, as well as experience with 10-key data entry and AS400/TMW. The clerk must be able to type a minimum of 35 wpm, communicate fluently in English, possess strong organizational and mathematical skills, and be detail-oriented with problem-solving abilities. The work environment is an office setting with moderate noise, requiring prolonged periods of sitting and working on dual computer monitors. Remote work is only permitted under specific circumstances; otherwise, the position requires on-site presence for tasks such as indexing, printing, scanning, and uploading documentation.
Requirements
- High School education or beyond.
- Intermediate knowledge of Microsoft Word, Excel, and Outlook.
- 10-key data entry.
- AS400/TMW.
- Ability to type a minimum of 35 wpm.
- Able to read, write, and speak the English language fluently.
- Strong organization skills.
- Basic accounting understanding and strong mathematical aptitude.
- Professional verbal and written communication skills.
- Able to multi-task in a fast-paced environment.
- Detailed orientated.
- Problem-solving skills.
Nice To Haves
- One or more years of secondary education in accounting is preferred.
- One or more years of administrative or clerical experience is helpful but not required.
Responsibilities
- Bill invoicing for customers.
- Daily freight bill run.
- Daily allocation.
- Verifies accuracy of billing data, correcting any errors before entering.
- Enter invoices and upload documents online.
- Work over/shorts balance on billing customers.
- Entering breakthrough fuel daily.
- Entering customer deposits.
- Contacts customers to obtain, verify and update account information when necessary.
- Index bill of ladings for truck driver’s trips.
- Monitor customer receivable activity and providing cash application support.
- Recap daily sales with paperwork and balance it against computer system transactions.
- Apply cash receipts to receivables.
- Reconcile accounts.
- Process cash adjustments requests from billing.
- Monitor unapplied cash balances and work with billing/collections to update customer accounts.
- Run and review individual aging summary once a week.
- Cross-trained with some accounting functions and will function as a backup coverage.
- Performs other duties as assigned or directed by Supervisor.
Benefits
- Fair and transparent pay practices.
- Compensation decisions based on experience, job responsibilities, and market pay insights.
- Information about offered benefits available at https://jrschugelbenefits.com/
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
