Billing Analyst

Ho-Chunk, Inc.•Bellevue, NE

6d•Hybrid

About The Position

The Billing Analyst will be responsible for reviewing contracts as they pertain to billing information, creating invoice templates, auditing monthly hours and costs, and ensuring compliance with contract terms and financial regulations. This role involves close collaboration with various departments such as Operations, Contracts, Accounts Payable, and Payroll, as well as external entities like DFAS and DoS Claims technicians to resolve discrepancies and ensure timely payment. The analyst will also be responsible for loading approved invoice data into government/client portals and maintaining contract trackers.

Requirements

Strong knowledge and background in Govt Contract Accounting
Five plus years of Deltek CP use, emphasis in projects and Billing Modules
General knowledge on Contract Administration

Responsibilities

Reviews Contract as it pertains to Billing Highlights Portal information, Contract, Task Order, Clin and Slin info and provides Summary to Billing Manager.
Attends Kick-Off meetings to ask questions of OPS and Contracts as it pertains to Billing.
Creates SF 1035 (Invoice) template for applicable Project Type (i.e. T&M, CPFF, FFP) from Deltek CP or Excel. Completes review of Contract Billing requirements on additional or supplemental reports needed to complete invoice package to Client.
Completes audit of monthly hours and Costs. Reviews PSR, LSR, Non-labor detail to Edit Standard Bill and verifies Timesheets in Monthly Billing cycle to Financial Confirms Timesheets and Non-Labor are within PoP of Task Order, Clin , Slin.
Validates PoP, Task Order financial data as it pertains to Contract Value at Clin/Slin level in Contract Award and Modifications.
Initiates correspondence to PCA's, PM's A/P and Payroll on errors from source documents (Timesheets, Expense Reports, Subcontractor and vendor Invoices) and request to take action to correct in next accounting Period.
Confirms accuracy of T&M Billing rates, DCAA Approved Provisional Indirect Billing rates (ANMS, TRS) or applicable Fiscal Year Indirect Target Rates.
Reviews FFP contracts for Milestone, Apportionment amounts for Monthly Invoicing.
Loads monthly data into Project Invoice template (100% Excel currently). Validates computed current and ITD hours and computed amounts to Deltek CP.
Submits Project Monthly Invoice package to PM for Provides answers to any questions PM/PCA have concerning Monthly Invoice.
Stores Read receipts and email confirmations of successful.
Loads Approved invoice data into Govt/Client Portals (WAWF, IPP, GSA, DoSPayments) and /or email addresses linked to Contract for invoice.
Saves all Invoice documentation to SharePoint (SF 1035, Back-up as timesheet, Expense Reports, Vendor Invoices, supplemental Excel reporting).
Maintains Monthly ACRN trackers on Contracts which include multiple Clins, Slins funding performance.
Liaison to Accounts payable on Pay-When-Paid Subcontractors performance on Project Invoices, and amount payable to Subs.
Resolves Short Payments and Rejected Invoices with input from Billing Manager and Liaison to DFAS, DoS Claims technicians as follow-up until payment received.
Supports Billing Dept involvement with ICS, KRP audit and Contract.
Must be able to multitask and tackle within Billing cycle for monthly Invoicing and other duties linked to assigned.