Billing Analyst

TOTE Resources LLC•Jacksonville, FL

5d•Onsite

About The Position

TOTE Resources LLC is seeking a detail-oriented and highly analytical Billing Analyst to join our team in Jacksonville, Florida. The Billing Analyst will be responsible for preparing, reviewing, and submitting government contract invoices while ensuring compliance with applicable federal regulations and contractual requirements. This role serves as a key liaison between Operations, Accounting, Purchasing, and government customers to support accurate billing, timely collections, and audit readiness.

Requirements

Strong verbal and written communication skills
Exceptional customer service and relationship management abilities
Advanced analytical and problem-solving skills
High level of accuracy and attention to detail
Strong organizational and time management skills
Ability to manage multiple priorities and meet deadlines
Effective collaboration across departments and functions
Sound judgment and decision-making capabilities
Ability to adapt in a fast-paced, deadline-driven environment
Government contract billing and invoicing
Accounts receivable and collections management
Account reconciliations and financial analysis
Audit support and regulatory compliance
Contract funding and invoice validation
Financial reporting and data analysis
Process documentation and continuous improvement
Experience with accounting, ERP, project accounting, and purchasing systems
Working knowledge of Federal Acquisition Regulations (FAR)
Working knowledge of Defense Federal Acquisition Regulation Supplement (DFARS)
Working knowledge of Defense Contract Audit Agency (DCAA) requirements
Proficiency with government payment and invoicing portals, including PIEE (Procurement Integrated Enterprise Environment), IPP (Invoice Processing Platform), and Delphi
Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, Data Analysis, and Reporting and Reconciliation Tools
Proficiency with Microsoft 365 applications, including Outlook, Word, Teams, and PowerPoint
Minimum of 3–5 years of experience in billing, accounts receivable, accounting, or a related financial role.
Direct experience supporting government contract billing and invoice processing.
Experience working with government compliance requirements and contract regulations.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business Administration, or related discipline.
Experience supporting federal government contracts, maritime operations, defense contracting, or similar industries.
Experience with project accounting and contract management systems.

Responsibilities

Prepare, review, and submit invoices in accordance with government contract requirements, including Cost-Plus Contracts, Firm Fixed-Price Contracts, and Time and Materials (T&M) Contracts.
Ensure compliance with Federal Acquisition Regulations (FAR), Defense Contract Audit Agency (DCAA) guidelines, Defense Federal Acquisition Regulation Supplement (DFARS), and other applicable government requirements.
Analyze contract terms, task orders, modifications, and funding documents to ensure accurate invoicing and revenue recognition.
Monitor accounts receivable and collections activities for government customers, ensuring timely resolution of outstanding invoices.
Research, document, and resolve billing discrepancies, invoice rejections, payment delays, and contractual billing issues.
Reconcile financial and billing data between internal accounting systems and government invoicing portals.
Review aging reports and proactively follow up on overdue accounts to achieve collection targets and improve cash flow.
Maintain complete, organized, and audit-ready billing documentation to support internal reviews, customer audits, and DCAA examinations.
Build and maintain effective working relationships with government customers and contracting representatives to promote accurate and timely payment processing.
Collaborate with Accounting, Purchasing, Contracts, and Operations teams to resolve purchase order, funding, and invoicing issues.
Escalate complex billing, collection, or compliance concerns to the Revenue Manager as appropriate.
Prepare ad hoc reports, analyses, and special projects to support management decision-making and process improvement initiatives.