Billing & Accounts Receivable Analyst

Ford Office Technologies • Connellsville, PA

3d • Onsite

About The Position

Ford Office Technologies is seeking a motivated and ambitious individual to play a key role in supporting their accounting team. The Billing & Accounts Receivable Analyst position requires hands-on expertise in both contract billing and accounts receivable. This role involves interpreting contract terms, applying them accurately to billing and AR functions, and managing complex reconciliation and pass-through billing workflows. Candidates should have a background in contract-driven, asset-based billing environments. Experience with equipment financing, leasing agreements, or recurring service contracts is strongly preferred. This role is in-person, Monday through Friday, in Connellsville, PA.

Requirements

• Minimum five (5) years of experience in billing, accounts receivable, or accounting in a contract-driven or asset-based billing environment.
• Advanced proficiency in Microsoft Excel, including reconciliation workbooks, pivot tables, and formula-driven billing models.
• Proficiency in Microsoft 365 suite, including SharePoint, Outlook, and Teams.
• Experience with ERP or billing management systems required.
• Demonstrated ability to learn and adapt to new technology platforms independently.
• Strong attention to detail in high-volume reconciliation and balancing work.
• Effective written and verbal communication skills; comfortable communicating with customers, vendors, and leasing companies.
• Ability to manage multiple priorities and meet deadlines without losing sight of recurring responsibilities.
• Works independently and communicates proactively when issues arise.

Nice To Haves

• Associate's degree in Accounting, Finance, or a related field preferred; Bachelor's degree a plus.
• Familiarity with E-Automate a plus.
• Thrives in a collaborative environment where cross-training and team support are expectations, not exceptions.
• Contributes to a team culture of shared knowledge and mutual accountability.

Responsibilities

• Process pass-through remittances daily, maintaining accuracy across rounding, rate structures, and decimal-level discrepancies.
• Perform leasing AR balancing and aging reconciliation to ensure accuracy between internal records and leasing company accounts.
• Oversee unapplied transaction management, ensuring items are identified, researched, and resolved on a weekly basis.
• Support aging AR review and assist with collections escalations as needed.
• Serve as a knowledgeable resource for AR team members on complex billing and contract-related inquiries.
• Manage spreadsheet-based billing workflows, ensuring accuracy and timely completion.
• Process and track custom invoicing for vendors requiring submission through third-party portals.
• Process vendor credits and rebates accurately and within required timeframes.
• Assist with new lease auditing to ensure contract accuracy prior to billing activation.
• Support contract termination tracking and follow-up, coordinating with team members to ensure billing is stopped, invoices are resolved, and records are updated.
• Assist with lease disposition processing in coordination with the Senior Billing Specialist.
• Review incoming delivery paperwork and setup packets; update SharePoint workflows, applying knowledge of contract types to accurately assign and flag items.
• Manage and triage shared team email inbox, routing inquiries to the appropriate team members.
• Answer inbound customer calls and address billing and contract inquiries, directing calls as appropriate.
• Support the Billing Supervisor in monitoring departmental KPIs and billing metrics.
• Assist with executive-level reporting and data compilation to support leadership oversight.

Benefits

• 401(k) with company match
• Bereavement Leave
• Vacation Benefits
• Holidays
• Medical, Dental, and Vision Care Insurance
• Life Insurance – both company paid and additional coverage.
• Voluntary Short-Term and Long-Term Disability Insurance
• Voluntary Policies for additional insurance to cover accident, cancer, critical illness, or injury.
• CDA Scholarship Foundation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree