Bilingual Trade Services Administrator, Temporary

Aviso Wealth•Vancouver, BC

45d•$46,000 - $55,000

About The Position

At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso’ culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca. We’re looking to fill an opening for a Bilingual Trade Services Administrator to join our Trade Services team until March 26, 2027. Reporting to the Supervisor, Trade Services, the Bilingual Trade Services Administrator is responsible for the processing and settlement of mutual fund trades and GIC’s, completing trade corrections, adhering to regulatory standards and internal standards to meet necessary deadlines and using reasonable judgement to resolve problems in their daily tasks.

Requirements

Post-secondary education or professional development in a related field is an asset
Minimum 1 years’ experience in the Operations team of a Financial Services firm, preferably Transaction Services related
Fluency (written and spoken) in English and French is required to effectively communicate with partners, clients, and colleagues across Canada
Ability to work independently to achieve the required objectives, within company and regulatory requirements
A creative and adaptable approach to solving problems
Self-motivated and results driven
Strong attention to detail and accuracy
Proven ability to work well under pressure and in a fast-paced environment
Strong customer service orientation
Strong organizational, time management and administrative skills
Proven decision-making, prioritizing, and interpersonal skills with the ability to establish and maintain effective working relationships with various levels of management and staff
Intermediate Excel and Microsoft Office Knowledge

Nice To Haves

Successful completion of the Canadian Securities Course or IFIC Operations course would be an asset
Dataphile, Fundserv, and Capital Markets experience is an asset

Responsibilities

Ensure daily settlement totals match the central depository
Maintain daily settlement reports, and request money movement for transaction settlement
Monitor rejections for trades and transactions, identify any issues and correct them on the system or advise the Credit Union of the corrections required
Process GIC purchases, settlements, reconciliations and maturities
Process Pool fund trades and settlements within specified SLAs
Review and complete financial and non-financial adjustments
Review requests for completeness and accuracy, communicating with internal and partner staff to verify and confirm details if necessary
Communicating with Mutual Fund Companies via Letter of Indemnity, email, or phone call, to correct and resolve issues
Respond to faxes received from Fund Companies and Credit Unions in a timely manner
Respond to queries from other Aviso departments in a timely manner
Support external and internal partners using the most efficient processing methods and recommending solutions for timely and accurate issue resolution

Benefits

Competitive compensation package that rewards and recognizes individual contributions
Excellent health, dental and insurance benefits to meet the diverse needs of our employees
Generous vacation time, fitness benefit, parental leave top-up options
Matching contributions to our retirement program
Commitment to the continuous improvement of our staff through learning & development and an education assistance program
Regular social events to foster teamwork

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