Trade Services Administrator, Temporary

Aviso Wealth • Toronto, ON

9d • $50,000 - $55,000 • Onsite

About The Position

Aviso is seeking a temporary Trade Services Administrator to join their Trade Services team until March 2027. This role reports to the Supervisor, Trade Services and is responsible for processing and settling mutual fund trades and GICs, completing trade corrections, adhering to regulatory and internal standards, meeting deadlines, and using judgment to resolve daily issues.

Requirements

• Minimum 1 year experience in the Operations team of a Financial Services firm, preferably Transaction Services related
• Fluency (written and spoken) in English is required
• Ability to work independently to achieve the required objectives, within company and regulatory requirements
• A creative and adaptable approach to solving problems
• Self-motivated and results driven
• Strong attention to detail and accuracy
• Proven ability to work well under pressure and in a fast-paced environment
• Strong customer service orientation
• Strong organizational, time management and administrative skills
• Proven decision-making, prioritizing, and interpersonal skills with the ability to establish and maintain effective working relationships with various levels of management and staff
• Intermediate Excel and Microsoft Office Knowledge

Nice To Haves

• Post-secondary education or professional development in a related field is an asset
• Successful completion of the Canadian Securities Course or IFIC Operations course would be an asset
• Bilingual skills in French are an asset
• Dataphile, Fundserv, and Capital Markets experience is an asset

Responsibilities

• Ensure daily settlement totals match the central depository
• Maintain daily settlement reports, and request money movement for transaction settlement
• Monitor rejections for trades and transactions, identify any issues and correct them on the system or advise the Credit Union of the corrections required
• Process GIC purchases, settlements, reconciliations and maturities
• Process Pool fund trades and settlements within specified SLAs
• Review and complete financial and non-financial adjustments
• Review requests for completeness and accuracy, communicating with internal and partner staff to verify and confirm details if necessary
• Communicating with Mutual Fund Companies via Letter of Indemnity, email, or phone call, to correct and resolve issues
• Respond to faxes received from Fund Companies and Credit Unions in a timely manner
• Respond to queries from other Aviso departments in a timely manner
• Support external and internal partners using the most efficient processing methods and recommending solutions for timely and accurate issue resolution

Benefits

• Competitive compensation package that rewards and recognizes individual contributions
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees
• Generous vacation time
• Fitness benefit
• Parental leave top-up options
• Matching contributions to our retirement program
• Commitment to the continuous improvement of our staff through learning & development and an education assistance program
• Regular social events to foster teamwork

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree