Bilingual Receptionist/Administrative Assistant

Bureau Veritas•Montreal, QC

3d•Onsite

About The Position

Bureau Veritas is looking for a Bilingual Receptionist/Administrative Assistant to join our environmental laboratory in Saint-Laurent, QC. This role provides administrative support, manages phone calls and visitors, handles office supplies, coordinates meetings and events, assists with customer service tasks like invoicing and deposits, and supports the management team with presentations and press releases.

Requirements

Have a technical diploma in administration or equivalent experience/diploma
Have 1 to 3 years of experience in secretarial and/or administrative support
Know how to prioritize customer service while managing their priorities
Know how to communicate easily and effectively in a professional manner
Fluent in French and English both written and spoken
Proficient in office software (Microsoft Office, Excel, Word)
Can comply with ethics; be dynamic, energetic, motivated, accommodating; have a positive attitude and good judgment
Are able to work alone and in a team
Have good record keeping skills and attention to detail

Nice To Haves

knowledge of English will be considered an asset that facilitates communication

Responsibilities

Provide administrative support
Answer/screen and forward incoming phone calls
Greeting visitors and clients
Take charge of activities related to direct mail, opening a file as well as sorting and filing photocopies
Take care of office supplies orders as well as management for the Quebec region, ensure budget control and monitoring
May be called upon to coordinate, organize and plan meetings or events or dinners for different occasions
Lift equipment, food or any other item needed for meetings or events
Send checks received to the accounts payable department
Assist the customer service team with invoicing, deposits, Interac payments and organizing events for customers
Help the management team organize the presentations
Send press releases
Any other related tasks