Administrative Assistant/Receptionist

EXP•Coral Gables, FL

6d•Onsite

About The Position

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP. Are you ready to design your future? Be our next Administrative Assistant/Receptionist!

Requirements

Proficient in Microsoft Office Outlook, Word, and Excel.
Excellent written and verbal communications skills.
Ability to work well independently and with a variety of levels of individuals, both inside and outside the firm
Possess an understanding of and working knowledge of the Design and Construction industry.
Must possess the skills to independently handle established and multiple priorities at once, while possessing good time.
Management skills and the ability to balance short-term deadlines against long-term goals.
Attention to detail and problem-solving skills.

Nice To Haves

Knowledge of construction documents and shop drawing submittals is a plus.
7+ years of relevant administrative experience preferred.

Responsibilities

Answer/direct telephone calls in a professional manner, greet guests and maintain the cleanliness of the front entrance
Order, stock and maintain kitchen, copy room, and printer supplies
Manage incoming/outgoing regular mail & courier shipments and receipts
Coordinate and arrange health and safety training for staff and maintain training certificates data base
Assist Project managers in procurement of WSIB and insurance certificates for projects
Assist other admins as required
Open/close the office; set-up/shut down reception area
Meeting room preparation, including room set-up and reset, catering, and clean-up prior to and following meetings
Perform other administrative duties such as data entry, copying, emailing documents both internally and to clients, filing, document retrieval, scheduling and coordination of meeting rooms, information gathering, word processing, document binding, document scanning
Duties will include receptionist, preparation of various written project materials including business communications, reports, and technical specifications.
This individual will also assist with overflow from other coordinators.
Successful candidate should have extensive experience with administrative, reception, and clerical duties including working independently with minimal supervision.