Bilingual Payroll/Benefits Coordinator

Legend Management Group•McLean, VA

20h•Onsite

About The Position

The Bilingual Payroll/Benefits Coordinator is responsible for payroll processing, accounting-related tasks, and benefits administration for ESDC II, Inc. and Legend Management Group. The role also assists with human resources functions as needed. It reports directly to the Human Resources Director and is based in the McLean office five days a week. The position handles employee payroll and benefits records, semi-monthly payroll preparation, payroll and benefits accounting, tax filings, benefits processing and plan administration, and customer service for payroll- and benefits-related matters. It also supports HR activities such as new-hire orientations and exit interviews. The employer states that it is fully COVID-19 vaccinated and has a mandatory vaccination policy.

Requirements

Bilingual Spanish language ability.
At least five years of ADP Workforce Now and benefits administration experience.
Solid understanding of different benefit plans and relevant regulations.
Solid understanding of payroll regulations, including FLSA and tax reporting.
Ability to adapt to a fast-paced, changing work environment.
Strong attention to detail and accuracy with data.
Proficiency in Microsoft Office, including Outlook, Word, and Excel.
Customer-service orientation.
Strong time-management skills, including the ability to prioritize tasks and meet deadlines.
Strong organizational skills.
Outstanding oral and written communication and interpersonal abilities.
Highest level of ethical behavior, including the ability to maintain confidentiality and handle sensitive information.

Nice To Haves

College degree in a related field and/or an accounting background is preferred.

Responsibilities

Create and maintain employee payroll files; coordinate and enter file and payroll-system updates, including salary changes.
Prepare and enter payroll data for semi-monthly payrolls; prepare reports and check requests for payments associated with payrolls.
Prepare journal entries and reconcile payroll and benefits accounts.
Reconcile quarterly and annual tax filings and reports in accordance with agency filing requirements.
Maintain files for applicants who were not hired, including resumes, applications, and employment packets.
Update the 401(k) file for submission to the vendor for posting.
Stuff and distribute payroll checks.
Provide payroll- and benefits-related customer service to internal and external customers.
Assist the broker’s office with benefits processing for all plans, including enrollments, terminations, changes, COBRA, loans, rollovers, and distributions.
Maintain employee benefits files and group benefits databases, and update employee payroll records.
Work with the broker’s office on employee issues, plan administration, and renewals.
Process and reconcile monthly benefit invoices.
Conduct audits for all benefits plans.
Assist with benefits and HR functions, including new-hire orientations, exit interviews, and survey completion.
Perform other job-related duties as requested by the supervisor.