Bilingual Office Administrator

Suvida Healthcare•Houston, TX

8d•Onsite

About The Position

The Office Administrator is responsible for the day-to-day administration and hospitality of the Suvida Houston administrative office, providing calendar, correspondence, and light travel support to the Market President and other Houston-based leaders. This role requires a professional, detail-oriented individual who can manage multiple priorities in a fast-paced, in-person office environment.

Requirements

High school diploma or equivalent required
Previous experience in an office administration, reception, or executive assistant role preferred.
Excellent customer service skills with a professional, welcoming manner toward visitors and staff.
Strong organizational skills, attention to detail, and ability to multitask and manage time effectively.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
Excellent communication skills, both written and verbal.
Ability to work independently and as part of a team, with professionalism and confidentiality.

Nice To Haves

Bachelor’s degree preferred
Bilingual in English and Spanish highly preferred

Responsibilities

Schedule onsite meetings, reserve conference rooms, and prepare meeting invitations and calendar appointments.
Support calendar and light travel coordination for the Market President and other Houston office leaders as needed.
Draft routine correspondence, emails, and internal communications.
Prepare meeting packets and basic presentation materials.
Maintain filing systems, records, and office documentation, including scanning, copying, and organizing documents.
Perform data entry and maintain administrative databases.
Monitor shared office email inboxes and route items to the appropriate owner.
Greet visitors, employees, vendors, and guests in a professional and welcoming manner.
Order and maintain office supplies, and coordinate copier, printer, and other office equipment requests with vendors.
Coordinate office hospitality for meetings, including refreshments, room setup, and cleanup.
Manage office snack ordering and keep supplies neatly stocked.
Receive and distribute mail and deliveries.
Maintain reception, kitchen, and other common areas in a clean and organized manner.
Coordinate visitor parking and building access as needed.
Support special projects and department administrative needs as assigned.
Perform other duties as assigned.