Bilingual Front Office Administrator

Smarter HR Solutions LLC•San Antonio, TX

1d•Onsite

About The Position

We are seeking a professional, organized, and customer-focused Bilingual Front Office Administrator to support daily office operations at a busy and growing organization. This role serves as the first point of contact for visitors, employees, and vendors while ensuring efficient coordination of administrative and office support functions. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Requirements

Bilingual English/Spanish is required
1+ year of administrative, office support, or reception experience
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Professional, friendly, and service-oriented demeanor
Ability to manage multiple priorities and meet deadlines
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
Ability to work independently and collaboratively within a team environment
Strong time management and problem-solving skills

Responsibilities

Greet and assist visitors, employees, vendors, and guests with professionalism and courtesy
Answer and direct incoming phone calls to the appropriate departments
Manage incoming and outgoing mail, shipping, and deliveries
Coordinate office supply and breakroom inventory, ordering, and replenishment
Assist with planning employee lunches, meetings, and company events
Maintain conference room schedules and meeting space availability
Support document management, scanning, filing, and record maintenance
Coordinate office equipment usage and service requests, including printers and scanners
Process receipts and assist with expense report documentation
Provide administrative support for travel arrangements and hotel reservations
Maintain office access and key distribution records
Assist with special projects and additional administrative duties as needed