Bilingual Executive Assistant 1

EY•Montreal, QC

23d

About The Position

At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. The opportunity: We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by working to deliver exceptional service, supporting EY’s growth and profitability, in line with its vision of building a better working world.

Requirements

Fluency in French and English is required.
Post-secondary education and/or relevant experience
Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
Excellent customer service and proven team player with strong written and oral communications skills

Nice To Haves

Outstanding time management and organizational skills in a demanding fast-paced environment
Proven ability to prioritize and meet multiple and/or unexpected deadlines
Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
Agility and flexibility in response to changing priorities and needs with proactive follow-through
Committed to contributing to a strong team culture to ensure success
Develop and maintain relationships to efficiently leverage expertise
Sound judgement regarding confidential and sensitive matters
Ability to multi-task and learn quickly, while being adaptable to change
Be an ambassador for new technology and processes, and be eager to engage in continuous learning and development

Responsibilities

Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process
Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools
Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars
Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues

Benefits

competitive compensation package
discretionary bonus program
comprehensive medical, prescription drug and dental coverage plan
defined contribution pension plan
great vacation policy
firm paid days that allow you to enjoy longer long weekends throughout the year
statutory holidays
paid personal days (based on province of residence)
range of exciting programs and benefits designed to support your physical, financial and social well-being
Support and coaching from some of the most engaging colleagues in the industry
Learning opportunities to develop new skills and progress your career
The freedom and flexibility to handle your role in a way that’s right for you