Bilingual Executive Assistant (English & Japanese)

Blommer Chocolate Careers•Chicago, IL

3d•Onsite

About The Position

Blommer has been providing delicious, high-quality chocolate and cocoa products to customers since 1939. Built as a family business, we are continuing to grow and are looking for motivated and reliable associates to help in our mission of Bringing Chocolate to Life! This role provides essential support to the company's CEO, COO, and the broader Global & General Affairs (GGA) team, ensuring effective communication and seamless operations. The Bilingual Executive Assistant will manage complex schedules, coordinate travel, handle confidential information, and serve as a key point of contact for internal and external stakeholders. The position operates within the core values of respect and care for others.

Requirements

Excellent verbal and written Japanese translation skills and ability to effectively translate written communications into English
Minimum five years of executive office assistant experience
Ability to work full-time on-site at our Chicago, IL office
Demonstrated computer skills and experience with Microsoft Office suite including PowerPoint, Excel, Word, and Outlook.
Exceptional written and oral communication and presentation skills.
Superior interpersonal skills and ability to interact with leaders, staff, visitors and vendors with a highly professional demeanor and strong customer service skills.
Ability to exercise good judgment in a variety of situations
Strong organizational skills, and the ability to maintain a realistic balance among multiple priorities
Associates degree required

Nice To Haves

Bachelors degree preferred

Responsibilities

Provide translation from English to Japanese (and vice versa) to support the company’s CEO, COO and broader Global & General Affairs (GGA) needs, ensuring effective communication with senior leaders, customers, expats, vendors, and other stakeholders.
Provide calendar management for the CEO and COO for internal and external meetings, travel, and company events.
Coordinate travel arrangements and logistics for meetings and conferences, including flights, hotels, transportation, and expense reports.
Review and prioritize written communications directed to the CEO, COO, and other members of the Executive Team, exercising sound judgment to resolve general matters.
Prepare incoming and outgoing correspondence as requested, assist in answering and delegating matters for response follow-up, and/or direct as appropriate.
Ensure the timely preparation and delivery of materials and reports for both internal and external meetings.
Process expense reimbursements, invoices, and other internal reporting requirements in a timely manner.
Manage confidential matters with the highest degree of discretion and professionalism.
Serve as a back-up for the Office Manager as needed.
Operate within the core values of respect and care for others.