Bilingual Events Coordinator- 12-month contract

McCarthy Tétrault LLP • Montreal, QC

1d • Onsite

About The Position

McCarthy Tétrault is a leading Canadian law firm seeking a Bilingual Events Coordinator for a 12-month contract in their Montreal office. This role is crucial for coordinating and executing both onsite and offsite events, managing all logistical aspects, and ensuring an exceptional client experience. The position requires strong collaboration at a national level, handling requests from English-speaking clients and third parties, and interacting seamlessly with colleagues across Canada where English is predominant. Given that over 60% of the work is estimated to be in English, fluency in both French and English (verbal and written) is essential for independent and effective performance of duties.

Requirements

• College/University Diploma in business, marketing, communications, and/or a diploma in event planning.
• Minimum 2 years of experience in event planning, preferably in a professional services/hospitality environment.
• Exceptional interpersonal skills and customer focus.
• Strong professional demeanor and an approachable disposition.
• Demonstrated ability to ensure all tasks and client needs are anticipated and met promptly, with the utmost discretion and confidentiality at all times.
• Exceptional written and oral communication skills.
• Excellent time management, organizational and multi-tasking skills.
• Ability to develop strong professional relationships.
• High level of initiative, attention to detail, and excellent follow-up skills.
• Bilingualism (French and English) is required, both verbally and in writing.

Responsibilities

• Coordinating all aspects of both onsite and offsite in-person events, including providing direction and executing internal events and onsite client events.
• Ensuring all documentation is complete.
• Coordinating both in-house third-party vendors and external vendors to deliver the needs of the event.
• Liaising regularly with Events and members of other cross-functional teams.
• Communicating AV requirements.
• Coordinating room set-ups and catering arrangements.
• Ensuring after-hours event support is in place.
• Working collaboratively with the Client team ensuring that event needs are fully met.
• Keeping the team lead informed of progress on projects, as well as any issues that require escalation.
• Fostering strong cross-departmental relationships as they relate to the Firm's conference center.

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm.
• Competitive compensation including paid overtime.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree