Bilingual Billing Analyst

McCarthy Tétrault LLP • Montreal, QC

18d • Hybrid

About The Position

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world, with offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. The firm has been recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for thirteen consecutive years. Their culture emphasizes professional excellence, collaboration, innovation, thought leadership, entrepreneurialism, and inclusion. The firm is seeking a Bilingual Billing Analyst for their Montreal office. This role requires a minimum of 2 years of experience in billing or e-billing. The successful candidate will be responsible for preparing prebills, issuing invoices, generating various reports, liaising with internal departments, and following up with clients. The position operates in a hybrid work environment. Bilingualism in French and English is essential for this collaborative national role, as the candidate will interact with French and English-speaking clients and firm lawyers, as well as Financial Analysts – BI (Rates) and the E-billing team across Canada where English is the predominant language. Effective oral and written communication in both languages is required to perform duties autonomously and effectively.

Requirements

• Minimum of 2 years of experience in billing or e-billing.
• Bilingualism (French and English).
• Post-Secondary education in Accounting is required, or equivalent work experience.
• Minimum of 3 years of related experience, including client service, billing, collections and/or accounts receivable, preferably in a professional services firm.
• Strong time management skills, ability to handle multiple tasks, set schedules and work under pressure to meet deadlines.
• Analytical and problem solving skills.
• Strong attention to detail and organizational skills.
• Knowledge of business and legal terminology.
• Capacity to demonstrate tact and diplomacy when dealing with internal and external clients.
• Flexibility to work overtime during peak billing periods (including but not limited to month-end, quarter-end, year-end, etc.).
• Strong written and oral communication skills (French and English in Québec).
• High level of discretion and confidentiality.

Nice To Haves

• Familiarity/Experience with Aderant Expert or a similar accounting system would be an asset

Responsibilities

• Building and maintaining effective working relationships with billing lawyers, paralegals, legal assistants, external and internal clients and management.
• Ensuring time is entered by set deadlines and following up with lawyers and paralegals where necessary.
• Preparing, printing and reviewing of prebills (electronically or physically) in a timely manner, monthly, quarterly or on request, including any necessary follow up with others in the Firm and revising according to client billing guidelines and Firm standards and policies.
• Monitoring and reviewing of outstanding WIP (Work In Progress) and following up with lawyers and paralegals to ensure timely billing.
• Tracking contingency files, closings and other milestone billing arrangements and reporting on status of such files to direct supervisor, including requirement for WIP provisions.
• Preparing various reports and spreadsheets related to time, billing, receivables, etc. for lawyers/paralegals and/or external clients where applicable.
• Issuing invoices as instructed by lawyers and in accordance with client billing guidelines and Firm standards and policies -including, but not limited to: narrative edits, transfers, splits, obtaining approval for and applying fee adjustments, creating PDF, delimited or XML file invoices for e-billing clients, based on such client’s requirements.
• Ensuring invoices and supporting documents are forwarded to client in a timely manner, by mail, email or uploading through or into various e-billing sites/e-billing platforms as per the Firms standards and policies.
• Liaising with Finance Department to ensure client codes and contract specifications are up-to date and procedures are followed.
• Liaising with E-billing Team with respect to any rejected invoices during e-billing submissions.
• Completing online status reports and budgets in e-billing systems for various clients in coordination with lawyers and legal assistants.
• Acting as monitor for specific clients and/or matters when Alternate Fee Arrangements are in place.
• Ensuring that special rates and discounts are applied to each invoice.
• Monitoring thresholds and other milestones and updating billing lawyer on status.
• Providing reports and ensuring compliance with all special arrangements.
• Acting as liaison between lawyers/LA’s and Finance, providing assistance re accounting or financial queries to ensure client needs are met.
• Responsible for initial collection inquiry with external clients.
• Escalating billing concerns/issues to billing lawyer for direction on next steps.
• When necessary, cancelling and re-issuing invoices or creating credit notes in accordance with Firm policies.
• If applicable, forwarding problematic client collections to Collection Department for follow-up.
• Obtaining additional information relating to special arrangements and/or information required for setup for e-billing matters, and assisting E-billing team to ensure matters are set up promptly.
• Liaising with Billings Team to manage requests sent to team inbox and support team with workload during high production times and absences on team.
• Maintaining accurate and up to date records of all approvals and directions as per the Firms standards and policies via uploading necessary documentation into appropriate databases.
• Reviewing/translating narratives to ensure matter is billed in appropriate language and identifying such changes for review by billing lawyers.

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm.
• Competitive compensation including paid overtime.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
• Wellness and technology reimbursements.
• Generous time off, including a day off to volunteer and a day off for your birthday.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees