Bilingual Administrative Specialist (6-Month Contract)
About The Position
We are currently looking for a proactive and detail-oriented Administrative Specialist to join our team on a 6-month contract and support our Canada operations. In this role, you will play a key part in ensuring smooth day-to-day operations by coordinating office activities, supporting document and records management, conducting research, and providing front-desk support. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering high-quality administrative support. This role requires full-time on-site presence, with standard hours from 8:00 a.m. to 5:00 p.m. (including a one-hour lunch break). It is a medical leave replacement and may become permanent based on business needs and individual performance.
Requirements
- 5+ years of administrative or office coordination experience
- Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent organizational and multitasking skills
- Excellent verbal and written communication skills in English and French
- Ability to work independently and manage competing priorities
- High attention to detail and commitment to accuracy
- Professionalism and discretion when handling confidential information
Responsibilities
- Coordinate day-to-day administrative activities, including correspondence, scheduling, and document management
- Welcome visitors and provide front-desk and reception support
- Prepare, print, envelope, and dispatch letters by post; coordinate scanning, signing, copying, and binding of documents in line with internal administrative procedures and documentation standards
- Maintain organized filing systems and support document preparation
- Conduct research related to estate and property searches and follow up on requests
- Support claim processes and maintain accurate operational records
- Assist with invoice processing and administrative finance tasks
- Provide support across departments to ensure smooth operations
Benefits
- A collaborative and supportive work environment
- Hourly rate: $22.00 per hour
- Free on-site parking
- Free access to on-site gym
- Employee assistant Program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
