Bilingual Administrative Assistant
ABM•Abilene, TX
•$23
About The Position
We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily operations. This role plays a key part in managing onboarding, employee support, payroll coordination, and overall administrative functions. The ideal candidate is proactive, customer-service driven, and comfortable working in a fast-paced environment supporting both employees and leadership.
Requirements
- Bilingual: English & Spanish
- High school diploma or GED required
- Administrative or office support experience
- Experience using Excel
- Strong customer service, communication, and teamwork skills
- Excellent attention to detail with strong organizational and time management abilities
- Experience with inventory tracking, documentation, and reporting
Responsibilities
- Assist with onboarding processes including background checks and hiring documentation
- Submit new hire paperwork (KPA’s) and schedule required training classes
- Support and facilitate new hire orientation (systems, timekeeping, training, and policies)
- Distribute uniforms, PPE, and required equipment; ensure proper documentation and acknowledgements
- Serve as a point of contact for employee inquiries (payroll, benefits, PTO, etc.)
- Support employees with IT, PPE, and general workplace needs
- Assist with HR processes including direct deposit forms, and other documentation
- Help oversee HR-related activities across shift teams
- Support payroll-related activities, including issue escalation and time tracking support
- Maintain accurate PTO records and approve/disapprove time-off requests
- Track attendance, maintain calendars, and update systems (SharePoint, EPAY, trackers)
- Maintain key trackers and records (attendance, PTO, org charts, master lists, audit/compliance logs)
- Support compliance tracking for KPIs and internal programs
- Organize and maintain department files and documentation
- Order and maintain office supplies, uniforms, and inventory.
- Manage requests for equipment.
- Coordinate employee engagement items such as milestone recognitions and team events
- Provide general administrative support to leadership and respond to management requests
Benefits
- Comprehensive benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
