Bilingual Admin Assistant - Temp to Hire

Rosendin•Sterling, VA

1d•$24 - $31

About The Position

The Bilingual Admin Assistant, described in the posting as a Field Payroll Admin 1, provides basic payroll administrative and clerical support to the Field Payroll team. The role focuses on accurate data entry, document handling, and routine payroll support while learning payroll processes, systems, and compliance requirements. The position supports weekly payroll processing, maintains employee payroll records, handles routine employee inquiries and documentation, and helps ensure time and pay information is accurate. It follows established payroll procedures, policies, and deadlines, escalating issues when appropriate. The posting describes the position as temp to hire and notes travel of up to 5%.

Requirements

High school diploma or equivalent.
0–2 years of payroll, HR, finance, or administrative experience.
Basic understanding of payroll or HR administration.
Strong attention to detail and data accuracy.
Ability to follow instructions and maintain confidentiality.
Effective written and verbal communication skills.
Proficiency with Microsoft Office, including Outlook, Excel, and Word.
Ability to work under time pressure and adapt to changing requirements with a positive attitude.

Nice To Haves

Experience working with a union employer.
Payroll or HR coursework.

Responsibilities

Collect, scan, file, and submit payroll documentation, including timecards, new-hire forms, deductions, garnishment notices, 401(k) letters, tax deduction catchups, travel agreements, and promotions.
Enter data into Time Entry and payroll systems under supervision.
Distribute paychecks and pay statements as directed.
Respond to routine employee payroll inquiries, conduct an initial review, route or escalate issues as needed, and provide clear and accurate responses in a timely manner.
Maintain organized and accurate employee payroll records.
Support weekly payroll processing activities and follow established payroll procedures, policies, and deadlines.
Handle requests for hours reports, paystubs, W-2s, and Verification of Employment.
Update Time Entry software with employee, foreman, and general foreman information.
Review regular timecards, retroactive requests, and missed time to ensure hours and pay information are reported accurately.
Review employee pay rates for compliance with union contracts and labor laws.
Submit requests and ensure certain employees have the devices and software access needed for time entry and payroll responsibilities.
Perform other duties as assigned based on the position’s role within the business unit.