Bids and Contracts Administrator

J. F. Ahern Co.•Fond du Lac, WI

3d•Hybrid

About The Position

This role is responsible for reviewing, revising, and processing contracts for the fire protection division. The Bids and Contracts Administrator will communicate directly with internal and external stakeholders regarding contracts, work under the supervision of the corporate attorney, and collaborate with other members of the bids and contracts team. The company is a family-owned business with over 145 years of experience as a mechanical and fire protection contractor, known for quality, innovation, job stability, and career progression opportunities.

Requirements

Impeccable attention to detail and organization skills.
Strong reading and comprehension skills.
Ability to comfortably and independently manage a large number of diverse tasks and deadlines.
Excellent customer service & communication skills; in person, over the phone, and via email.
Team player mentality willing to help out other members of the team as necessary.
Positive referrals and references.
Strong intermediate (or higher) skills with MS Office and Bluebeam.

Nice To Haves

Prior experience or training in contract administration OR other office administration requiring a high level of detail.
Experience reading contract language.
Working knowledge of property and casualty insurance.
Bachelor’s degree in a business field or 3+ years of experience working in an office environment.
Customer service experience.

Responsibilities

Review contracts, subcontracts, terms & conditions, NDAs, etc. to determine if the terms are the same or different as prior documents.
Prepare and process contract modifications following prior mark-ups.
Review contract documents for accuracy and compliance with Ahern procedures, signature approvals, and insurance requirements.
Act as a central point of contact with external and internal stakeholders to answer questions and resolve issues related to contract documents.
Organize, administer, maintain, and track all Ahern contracts in the contract management system.
Generate and execute subcontracts per company policy.
Update records of all correspondence related to contract activity.
Assist in other areas of support of the corporate attorney as necessary.