Bids and Contracts Administrator

J. F. Ahern Co. • Milwaukee, WI

3d • Hybrid

About The Position

Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive? With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for a Bids and Contracts Administrator located in Milwaukee, WI.

Requirements

• Impeccable attention to detail and organization skills
• Strong reading and comprehension skills
• Ability to comfortably and independently manage a large number of diverse tasks and deadlines
• Excellent customer service & communication skills; in person, over the phone, and via email
• Team player mentality willing to help out other members of the team as necessary
• Positive referrals and references
• Strong intermediate (or higher) skills with MS Office and Bluebeam

Nice To Haves

• Prior experience or training in contract administration OR other office administration requiring a high level of detail
• Experience reading contract language
• Working knowledge of property and casualty insurance
• Bachelor’s degree in a business field or 3+ years of experience working in an office environment
• Customer service experience

Responsibilities

• Reviewing, revising, and processing contracts for our fire protection division.
• Communicating directly with internal and external stakeholders regarding the contracts that you are working on.
• Review contracts, subcontracts, terms & conditions, NDAs, etc to determine if the terms are the same or different as prior documents
• Prepare and process contract modifications following prior mark-ups
• Review contract documents for accuracy and compliance with Ahern procedures, signature approvals, and insurance requirements
• Act as a central point of contact with external and internal stakeholders to answer questions and resolve issues related to contract documents
• Organize, administer, maintain, and track all Ahern contracts in the contract management system
• Generate and execute subcontracts per company policy
• Update records of all correspondence related to contract activity
• Assist in other areas of support of the corporate attorney as necessary

Benefits

• 401(k) match
• Health benefits
• Bonus programs (profit sharing)
• Generous PTO with the opportunity to buy additional time off
• Paid Parental Leave (maternity and paternity leave)
• Mental Health Resources (free, full-service mental health care)
• Wellness Programs (on-site fitness centers, personal development funds)
• Professional Growth (education assistance, training programs, development opportunities)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level