Bid Coordinator

Lighting Environments•Baltimore, MD

10h•Onsite

About The Position

The Bid Coordinator supports quote package development by entering and accessing data in the Oasis ERP software databases to expedite the quoting process. A day in the life of a Bid Coordinator may include preparing bid documentation, researching to obtain further information for incomplete documents, assigning incoming bid requests to the appropriate Quotation Analyst based on pre-determined criteria, maintaining the online bid board with accuracy and timeliness, assisting with job submittal organization, producing daily and weekly quote reports for the sales and quotes teams, providing a required monthly quote report to our contact at Philips, professionally communicating with internal and external parties as needed with a focus on excellent customer service and a sense of urgency when needed, performing miscellaneous administrative duties such as attending meetings, preparing notes, maintaining orderly customer job files and customer database, etc., and reviewing data for deficiencies or errors, correcting any incompatibilities or inaccuracies, and if possible, checking output. Everyone is expected to step up and help when needed, so you can plan on performing other duties as assigned. The company emphasizes a strong culture that values employee relationships, courageous conversations, and building each other up through encouragement, recognition, and honest feedback. Mistakes are seen as learning opportunities, and employees are encouraged to own up to them, communicate with those impacted, and learn from the experience.

Requirements

High school diploma or equivalent
Proficiency with Microsoft Office programs
Proficiency with enterprise resource planning (ERP) software
Ability to work independently
Ability to prioritize simultaneous assignments with accuracy and efficiency

Nice To Haves

2 years of experience in customer service and/or administrative duties
Familiarity with ERP systems, such as Oasis

Responsibilities

Preparing bid documentation
Researching to obtain further information for incomplete documents
Assigning incoming bid requests to the appropriate Quotation Analyst based on pre-determined criteria
Maintaining the online bid board with accuracy and timeliness
Assisting with job submittal organization
Producing daily and weekly quote reports for the sales and quotes teams
Providing required monthly quote report to our contact at Philips
Professionally communicating with internal and external parties as needed with a focus on excellent customer service and sense of urgency when needed
Performing miscellaneous administrative duties such as attending meetings, preparing notes, maintaining orderly customer job files and customer database, etc.
Reviewing data for deficiencies or errors, correcting any incompatibilities or inaccuracies, and if possible, checking output
Performing other duties as assigned

Benefits

On-site gym and personal training sessions
Company paid holidays, including a generous year-end holiday break
Medical, Dental, and Vision insurance plans
Health reimbursement account to cover your medical deductible
Company-paid group term life and AD&D insurance
Additional voluntary life, AD&D, STD, and LTD coverages
401(k) & Roth 401(k) Retirement Plan options with up to a 4% employer match
2 weeks of paid parental leave (additional 10 weeks for birthing parents) after 6 months of employment
Self-managed paid time off
Allowances for in-home internet service, cell phone expenses, and vehicle maintenance